ROW Data & Document Specialist – Permian Basin

Gray Hawk Land Solutions; Oklahoma City (OK); On-site; USD 65,000 - 90,000; Full time

Job summary

Gray Hawk Land Solutions seeks a Document and/or Database Specialist to own integrity and organization of right-of-way project files across the full lifecycle, from line list development through construction. You will ensure easements, deeds, and ownership records are accurately processed and accessible for field teams and clients.

The role requires managing complex documentation, deadlines, and data entry in client systems, with on-site work in the Permian Basin and travel as assigned.

Qualifications

• 3+ years of experience preparing and processing ROW documents on right-of-way projects.
• Experience with Texas county recording requirements.
• Knowledge of courthouse recording requirements for ROW instruments.
• Proficiency in Excel formulas and Word.

Responsibilities

• Organize and maintain all ROW project files from line list through construction.
• Review and track land acquisition agreements and easements.
• Enter data into client systems and land-management databases.
• Scan, file, and organize documents in electronic and physical records systems.

Skills

Excel proficiency

Word proficiency

Org. and detail orientation

Communication skills

Independent work

Time management

Multitasking

Education

High school diploma or equivalent

Bachelor’s degree or IRWA certification (plus)

Tools

Irth Land Management

Excel

Word

SharePoint

OneDrive

Job description

Gray Hawk Land Solutions seeks a Document and/or Database Specialist to own integrity and organization of right-of-way project files across the full lifecycle, from line list development through construction. You will ensure easements, deeds, and ownership records are accurately processed and accessible for field teams and clients.

The role requires managing complex documentation, deadlines, and data entry in client systems, with on-site work in the Permian Basin and travel as assigned.