ROW Documentation Lead — Permian Basin

Gray Hawk Land Solutions; Dallas (TX); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

On-site role in Permian Basin

Job summary

Gray Hawk Land Solutions in the Permian Basin, Texas, seeks a Document Supervisor to lead the document and database team on a major right‑of‑way project. You will ensure easements, deeds and ownership records are processed, tracked and accessible from line list development through construction.

The role requires supervising specialists, coordinating with project teams, and maintaining client standards, with on-site work and travel as assigned.

Qualifications

• 5+ years of experience preparing and processing right-of-way documents on projects.
• Experience supervising document or database staff.
• Understanding of all phases from line list development through construction.
• Texas right-of-way experience including county recording requirements.
• Ability to learn client databases quickly.

Responsibilities

• Supervise and review work of Document/Database Specialists; set priorities.
• Maintain current project status information from line list development through construction.
• Review land acquisition agreements, easements, workspace documents, and damages docs for accuracy.
• Oversee hard and electronic files: easements, leases, deeds and other ownership documents.
• Create line lists and perform in-house ROW and title searches as requested.
• Oversee scanning and metadata entry into client systems and land-management database.
• Build and maintain Excel tracking sheets and reporting with formulas.
• Proofread reports and data before submission to PM or client.
• Coordinate with ROW and title staff and outside parties to keep documents moving.
• Train and mentor specialists; provide feedback and development support.
• Lead safety: review Field Safety Manual and complete sign-off.

Skills

Right-of-way management

Staff supervision

Excel reporting

Document control

Land records

Education

Bachelor's degree

IRWA certification or equivalent

Tools

Irth Land Management

Esri GIS

Job description

Gray Hawk Land Solutions in the Permian Basin, Texas, seeks a Document Supervisor to lead the document and database team on a major right‑of‑way project. You will ensure easements, deeds and ownership records are processed, tracked and accessible from line list development through construction.

The role requires supervising specialists, coordinating with project teams, and maintaining client standards, with on-site work and travel as assigned.