ROW Documentation & Data Specialist — Permian Basin (On-Site)

Gray Hawk Land Solutions; Dallas (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Gray Hawk Land Solutions seeks a Document and Database Specialist for a large Permian Basin pipeline project in Texas. The role ensures integrity and accessibility of all ROW files, from line lists to construction. You will manage easements, deeds, and ownership records, supporting field teams and clients with reliable data.

The ideal candidate has 3+ years of ROW experience, advanced MS Office skills, and is comfortable working on-site across the Permian Basin. Local travel is expected.

Qualifications

• Advanced Microsoft Office proficiency, especially Excel and Word.
• Minimum three years of ROW acquisition and easement experience.
• High school diploma or equivalent; a bachelor’s degree or IRWA certification is a plus.

Responsibilities

• Manage and organize all ROW project files from line list through construction.
• Review, process, and track land acquisition agreements and easements.
• Maintain line lists and data in client systems and land-management databases.
• Scan, file, and organize documents in electronic and physical records systems.
• Track deadlines, status, and milestones across concurrent assignments.
• Build and maintain Excel-based tracking spreadsheets and reports.
• Coordinate with field agents and other stakeholders to keep projects moving.
• Ensure records and project-status documentation are accurate and audit-ready.

Skills

Excel

Word

Attention to detail

Organization

Education

High school diploma

IRWA certification or Bachelor's degree

Tools

Irth Land Management

SharePoint

OneDrive

Job description

Gray Hawk Land Solutions seeks a Document and Database Specialist for a large Permian Basin pipeline project in Texas. The role ensures integrity and accessibility of all ROW files, from line lists to construction. You will manage easements, deeds, and ownership records, supporting field teams and clients with reliable data.

The ideal candidate has 3+ years of ROW experience, advanced MS Office skills, and is comfortable working on-site across the Permian Basin. Local travel is expected.