Robotics Tech Recruiting Operations Coordinator

Skild; San Mateo (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

Skild AI is hiring an in-house Recruiting Coordinator to manage interview scheduling, candidate communications, and alignment between recruiters and hiring managers. This role requires in-office presence at our San Mateo headquarters, five days a week, supporting high-volume interviewing and HR workflows.

You will own candidate scheduling, coordinate virtual and onsite interviews, and ensure a smooth candidate experience while maintaining accurate data in Greenhouse.

Qualifications

• 2–5 years of recruiting coordination or recruiting operations experience.
• Experience supporting high-volume hiring environments.
• Hands-on experience with Greenhouse ATS.
• Exceptional organizational skills — you can juggle competing priorities.
• Clear, professional communicator in writing and in person.
• Relentlessly detail-oriented with strong follow-through.
• Comfortable with ambiguity and energized by a fast-paced startup environment.
• Able to work in-office 5 days/week in San Mateo

Responsibilities

• Schedule and coordinate high volumes of interviews across multiple teams and time zones.
• Own candidate communications end-to-end, ensuring a seamless and timely experience throughout
• Coordinate both virtual and onsite interviews, including logistics and panel scheduling
• Partner closely with recruiters and hiring managers to keep pipelines moving
• Maintain accurate candidate data and workflows in Greenhouse (ATS)
• Track interview progress and proactively resolve scheduling conflicts before they become problems
• Greet and host candidates on onsite interview days, making sure every visit feels polished and welcoming
• Support HR administrative tasks including documentation and employee record-keeping
• Provide operational support to the People team as needed

Skills

Recruiting coordination

High-volume hiring

Organizational skills

Clear communication

Attention to detail

Adaptability

Time management

Tools

Greenhouse ATS

Job description

Skild AI is hiring an in-house Recruiting Coordinator to manage interview scheduling, candidate communications, and alignment between recruiters and hiring managers. This role requires in-office presence at our San Mateo headquarters, five days a week, supporting high-volume interviewing and HR workflows.

You will own candidate scheduling, coordinate virtual and onsite interviews, and ensure a smooth candidate experience while maintaining accurate data in Greenhouse.