Technical Recruiting Coordinator

Skildai Careers; San Mateo (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Skildai Careers in San Mateo is seeking a Recruitment Coordinator to manage the logistics of the hiring process, including scheduling interviews and overseeing candidate communications. The ideal candidate will have 2-5 years of experience in recruiting coordination, strong organizational skills, and be detail-oriented.

This position is fully in-office 5 days a week, requiring the ability to collaborate closely with recruiters and hiring managers to ensure a smooth hiring process. Join us in contributing to innovative projects at the forefront of robotics.

Qualifications

• 2–5 years of experience in recruiting coordination or operations.
• Experience in high-volume hiring environments.
• Exceptional organizational skills to juggle competing priorities.

Responsibilities

• Schedule and coordinate interviews across multiple teams.
• Manage candidate communications throughout the hiring process.
• Coordinate virtual and onsite interview logistics.
• Maintain accurate data in the ATS.
• Greet and host candidates during onsite interviews.

Skills

Organizational skills

Professional communication

Detail-oriented

Multi-tasking

Experience with ATS

Tools

Greenhouse ATS

Job description

Company Overview

At Skild AI, we are building the world's first general purpose robotic intelligence that is robust and adapts to unseen scenarios without failing. We believe massive scale through data‑driven machine learning is the key to unlocking these capabilities for the widespread deployment of robots within society. Our team consists of individuals with varying levels of experience and backgrounds, from new graduates to domain experts. Relevant industry experience is important, but ultimately less so than your demonstrated abilities and attitude. We are looking for passionate individuals who are eager to explore uncharted waters and contribute to our innovative projects.

Position Overview

In this role, you'll own the logistics that keep our hiring machine running: interview scheduling, candidate communications, and tight coordination between recruiters and hiring managers. You'll also support day‑to‑day internal operations to keep things running smoothly behind the scenes. If you thrive in fast‑moving environments, love bringing order to chaos, and care deeply about getting the details right — this is for you.

This is a fully in‑office role (5 days/week) at our San Mateo headquarters.

Responsibilities

• Schedule and coordinate high volumes of interviews across multiple teams and time zones
• Own candidate communications end‑to‑end, ensuring a seamless and timely experience throughout
• Coordinate both virtual and onsite interviews, including logistics and panel scheduling
• Partner closely with recruiters and hiring managers to keep pipelines moving
• Maintain accurate candidate data and workflows in Greenhouse (ATS)
• Track interview progress and proactively resolve scheduling conflicts before they become problems
• Greet and host candidates on onsite interview days, making sure every visit feels polished and welcoming
• Support HR administrative tasks including documentation and employee record-keeping
• Provide operational support to the people team as needed

Preferred Qualifications

• 2–5 years of recruiting coordination or recruiting operations experience
• Experience supporting high‑volume hiring environments
• Hands‑on experience with Greenhouse ATS (or a comparable system)
• Exceptional organizational skills — you can juggle competing priorities without dropping the ball
• Clear, professional communicator in writing and in person
• Relentlessly detail‑oriented with strong follow‑through
• Comfortable with ambiguity and energized by a fast‑paced startup environment
• Able to work in‑office 5 days/week in San Mateo

Nice to have

• Experience supporting technical hiring (engineering, robotics, hardware, or AI)
• Background in HR or People Operations