Right of Way Document Specialist - Texas

O. R. Colan Associates; Austin (TX); Hybrid; USD 38,572 - 46,838; Full time

Benefits offered by this job

Health, dental, and vision benefits

401(k) with company match

Paid time off, sick time, and holidays

Tuition reimbursement

Free Calm membership

Job summary

A leading right-of-way firm is seeking a Right of Way Document Specialist to support project management activities in Fort Worth or Austin, TX. The successful candidate will handle document creation, coordinate meetings, and maintain project records in a hybrid work environment. Strong attention to detail, organization, and proficiency in MS Office are essential. This full-time position offers competitive pay and a range of benefits including health coverage and professional development opportunities.

Qualifications

• Minimum of one year of experience in document specialist, document control, or administrative role.
• Experience supporting regulated environments like legal, government, or construction.
• Must be proficient with MS Office Suite specifically Excel and Word.

Responsibilities

• Partner with project managers for document creation and filing.
• Draft letters, prepare scopes, and review documents for accuracy.
• Coordinate project-related meetings and maintain project databases.

Skills

Detail-oriented

Strong organization skills

Effective communication

Ability to prioritize tasks

Analytical skills

Tools

MS Office Suite (Excel, Word)

Dropbox or equivalent

Job description

Right of Way Document Specialist - Texas - (1628)

Location: Texas (Candidate must reside in the Fort Worth or Austin, TX area)

Schedule: Full-time, Non-Exempt | Hybrid - report to the ORC Fort Worth or Austin, TX office

Compensation: $28 - $34 per hour

Job Description

Location: Texas (Candidate must reside in the Fort Worth or Austin, TX area)

What We Offer

• Competitive base pay: $28- $34 per hour
• Health, dental, and vision benefits
• 401(k) with company match and disability coverage
• Paid time off, sick time, and holidays
• Tuition reimbursement and professional training
• Recognition programs and growth opportunities
• Free Calm membership for you and up to five others

What You’ll Do

• Partner with Project Managers, Assistant Managers and ROW agents in day-to-day data entry, filing activities, and document creation including acquisition documents, line lists, and landowner files.
• Responsible for drafting introduction letters, developing offer packages, preparing scopes, and conducting market data studies.
• Review and check documentation for accuracy and are responsible for final internal quality control of documents and the filing of original documents in the right of way records system.
• Responsible for a successful project close out.
• Scheduling and coordinating project-related meetings, including preparation of agendas, minutes, and distribution of materials.
• Maintaining and updating project databases, spreadsheets, and electronic filing systems for quick retrieval of information.
• Assisting with invoice preparation, expense tracking, and basic project financial reporting as directed by project leadership.
• Handling client correspondence, phone calls, and emails with professionalism and timely follow-up.
• Supporting onboarding of new project team members by ensuring access to systems, supplies, and project documentation.
• Monitoring deadlines and deliverables to help keep project teams on schedule.
• Assisting with records retention compliance, including scanning, archiving, and destruction of files per company policy.

We’re Looking for Someone Who

• Works efficiently and effectively under tight deadlines
• Can prioritize and balance multiple tasks
• Demonstrates strong organization and planning skills
• Is analytical, detail-oriented, and eager to learn
• Has excellent written and verbal communication skills
• Thrives in a fast-paced administrative setting
• Can adapt to new systems and software environments
• Minimum of one (1) year of experience in a document specialist, document control, records management, or administrative role
• Experience supporting regulated environments (legal, government, construction, healthcare, finance)
• Minimum of one year of technical documentation prep
• Must be proficient with MS Office Suite specifically Excel and Word, Dropbox or equivalent
• Must have an iOS or Android smartphone to be able to access ORC's systems
• Valid Driver’s License

Bonus Points if you have experience with document management systems (DMS) such as SharePoint, iManage, OpenText, or similar!

Relocation is not provided

Ready to Apply?
Make your mark on projects that matter. Apply now to join a supportive team that invests in your future.

Our job titles may span more than one career level. Compensation for this position is dependent upon many factors, such as training, transferable skills, work experience, business needs, and market demands. The base pay range is subject to change and may be modified in the future. This role may also be eligible for benefits and employee travel reimbursements.

ORC is one of America’s most respected right-of-way acquisition firms. Our services not only include providing outsourced right-of-way services to public agencies, but also electric transmission, oil and gas pipelines, fiber optic, and sewer and water infrastructure. We are excited to be part of the renewable energy forefront for wind and solar projects.

Employees must avoid any relationship or activity that might impair, or even appear to impair, their ability to make objective and fair decisions when performing their jobs. To avoid conflicts of interest, employees are prohibited from performing any services for clients or perceived clients during nonworking time that are normally performed by ORC, including the sale of real estate.

Physical Requirements: English language proficient. While performing the duties of this job, the employee is regularly required to clearly communicate and exchange information in person, via phone and email. Substantial repetitive movements of the wrists, hands and/or fingers due to high amounts of computer usage, typing and document manipulation. Expected to spend long hours in front of a computer screen. Able to read, understand and interpret department related documents and data. This is a largely sedentary role; however, the employee occasionally is required to move about inside the office to access files, office equipment and to interact with other members of the staff. Rare travel is required.

Employee and Applicant Rights and Responsibilities

EEO is the Law

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. These protections extend to all management policies, practices and decisions, including recruitment and hiring, appraisal systems, promotions, training and career development programs.

EEO Policy Statement

In order to be considered for employment, it is ORC's policy for all candidates to complete an online application for a specific job opening. ORC will not accept paper applications or resumes that are received in any other electronic format, unless an accommodation is requested.

ORC is an equal opportunity/affirmative action employer. If you need accommodation for any part of the employment process because of a medical condition or disability, please contact Human Resources to let us know the nature of your request.