Right-Hand Executive Assistant for Private Family Office

Career Group; New York (NY); Hybrid; USD 150,000 - 250,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) match

PTO + sick time

Free lunch in-office

Job summary

Private Family Office in Midtown East, Manhattan, seeks a polished Executive Assistant to support its principal directly. The role is hybrid, with in-office presence Monday–Thursday and remote Fridays.

You will manage the calendar, travel, and communications, coordinating closely with household staff, drivers, IT, and legal teams, while maintaining discretion and a proactive communication style.

Qualifications

• Bachelor's degree required.
• 8-12+ years supporting a HNWI, high-level executive or principal.
• Discreet, loyal, and trustworthy above all else.
• Confident, succinct communicator with strong common sense.
• Fast, adaptable learner who can figure things out independently.
• Highly organized multi-tasker with sharp attention to detail.
• Tech-savvy with MS Office/Outlook, Zoom, and financial/AI tools.

Responsibilities

• Own the principal's daily calendar, schedule, and reminders.
• Coordinate with driver, household, travel logistics, and private aviation.
• Manage correspondence, inbox, and phone communications; draft emails.
• Handle medical appointments, reservations, and personal errands.
• Build relationships with family members and professional stakeholders.
• Conduct light research and prepare materials as needed.
• Serve as a trusted liaison across internal functions.

Skills

Calendar management

Discretion

Executive support

Communication

Tech-savvy

Education

Bachelor's degree

Tools

MS Office/Outlook

Zoom

Bloomberg Terminal

Expensify

AI tools

Job description

Private Family Office in Midtown East, Manhattan, seeks a polished Executive Assistant to support its principal directly. The role is hybrid, with in-office presence Monday–Thursday and remote Fridays.

You will manage the calendar, travel, and communications, coordinating closely with household staff, drivers, IT, and legal teams, while maintaining discretion and a proactive communication style.