Rgnl Office GP Admin.Assistant

Pyramid Consulting, Inc; Englewood (CO); On-site; USD 43,000 - 50,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Paid sick leave

Job summary

Pyramid Consulting, Inc. invites applications for a Regional Office GP Admin Assistant on a 12+ months contract, onsite in Englewood, CO.

The role focuses on calendar management, meeting coordination, and report preparation, with a strong emphasis on MS Office skills and confidentiality. The ideal candidate has a High School Diploma or GED, at least 1 year of office experience, and excellent organizational and communication abilities.

Qualifications

• High School Diploma or GED required.
• Minimum 1 year of office/clerical experience preferred.
• Advanced knowledge of Microsoft Word, Excel, Access and PowerPoint.
• Ability to work independently with accuracy and reliability.
• Strong organization, communication, and multi-tasking skills.
• Discretion with confidential information.

Responsibilities

• Manage calendars, scheduling, and logistics for department leadership.
• Coordinate on-site and off-site department meetings, including room reservations and catering.
• Prepare slide decks and manage AV/IT for meetings.
• Take notes and distribute meeting minutes; summarize action items.
• Track monthly progress reports and budgets; monitor expenditures within budgets.
• Prepare emails, agendas, presentations, and reports using MS Office.
• Assist with department communications and information dissemination.

Skills

Office experience

MS Word

MS Excel

MS Access

MS PowerPoint

Time management

Discretion

Independent work

Education

High School Diploma/GED

Tools

Microsoft Word

Excel

Access

PowerPoint

Job description

Immediate need for a talented Rgnl Office GP Admin.Assistant. This is a 12+months contract opportunity with long-term potential and is located in Englewood, CO (Onsite). Please review the job description below and contact me ASAP if you are interested.

Job ID:26-31081

Pay Range: $31 - $36/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).

Key Responsibilities:

• Manage and maintain calendars, scheduling, and logistics for department leadership, including recurring and ad hoc meetings.
• Plan, coordinate, and facilitate on-site and off-site department meetings including project reviews, financial meetings, management meetings, and planning sessions. Responsibilities include room reservations, calendar invitations, and catering coordination.
• Attend department planning sessions to compile and coordinate presentation slide decks and manage AV/IT requirements.
• Serve as a dedicated note taker for management meetings, planning sessions, and other recurring department meetings; prepare and distribute meeting minutes and action item summaries.
• Monitor department deadlines and benchmarks; support preparation and presentation of monthly progress reports and track action items through completion.
• Prepare a variety of communications including emails, meeting agendas, presentations, and reports utilizing Microsoft Office Suite (Word, Excel, PowerPoint, OneNote, Forms).
• Assemble and analyze information involving department plans and budgets to keep leadership informed of projected and final costs.
• Monitor, review, and approve standard expenditures to ensure department activities are conducted within established budgets.
• Facilitate the dissemination of information across the department and the Americas West Region through email, Outlook calendar invitations, and internal communications channels.
• Field and resolve questions regarding department and regional operations; research and provide appropriate answers.
• Responsible for handling sensitive and confidential information with discretion.
• Denver Office & Regional Support
• Organize and execute office-wide events and meetings, including those for visiting groups from corporate offices or other locations.
• Support presentations for monthly all-staff meetings and other office-wide gatherings.
• Coordinate office-related issues and complaints and follow up to ensure resolution.
• Provide back-up front desk/reception support as needed.
• Manage supply inventory and purchasing for the department.
• Handle incoming and outgoing mail and package distribution.
• Safety Summit
• Lead planning and execution of the annual internal Safety Summit, including managing planning committees, developing presentation materials, coordinating catering, organizing swag, planning social hours, and assisting attendees with travel logistics.
• Team Culture & Employee Engagement
• Coordinate and send department-wide birthday and service anniversary recognition.
• Plan and organize team social hours and team-building events for the department and individual project groups.
• Act as a liaison between department staff and building café management to surface feedback and develop solutions.
• Support onboarding logistics for new hires and interns, including workstation setup, scheduling, and serving as a welcoming resource for questions.
• Take photos at events and of new hires for use on internal resources

Key Requirements and Technology Experience:

• Key Skills; High School Diploma/GED .
• 1-year applicable office/clerical experience Preferred Advance knowledge in Microsoft Word, Excel, Access and PowerPoint .
• Ability to work independently; demonstrating accuracy, reliability, and problem-solving skills.
• Excellent organization skills, attention to detail, verbal and written communication skills, and ability to handle multiple tasks.
• Demonstrated ability to communicate professionally and effectively with all levels within an organization and with others outside of the organization (i.e. clients, vendors, business partners, community leaders).
• Ability to exercise discretion and confidentiality
• Possess organizational, prioritization and time management skills

Our client is a leading Construction Industry, and we are currently interviewing to fill this and other similar contract positions.

Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.