Administrative Assistant

GNB Global; Rhome (TX); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

401(k)

Health insurance

Paid time off

Disability insurance

Job summary

GNB Global is seeking a highly motivated Office Administrator in Rhome, Texas. The ideal candidate will assist the VP of Operations with various tasks, manage daily office operations, and maintain company supplies.

Successful applicants will have proven experience in office administration, proficiency in Microsoft Office, and excellent communication skills. This full-time role offers a range of benefits including health insurance and a 401(k) plan.

Qualifications

• Proven experience in office administration and managing multiple projects.
• Mid-level proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Excellent organizational and time-management skills.

Responsibilities

• Assist VP of Operations in various admin tasks.
• Manage phone systems and direct calls professionally.
• Perform data entry tasks to maintain accurate records.

Skills

Office administration

Microsoft Office proficiency

Organizational skills

Time-management skills

Effective communication

Job description

GNB is lseeking a highly motivated self-starter who does not require micromanagement. This individual must be able to take initiative, work independently, and contribute immediately. We are looking for someone who is personable, bilingual preferred, and able to communicate effectively across all levels of organization.

Reporting directly to the VP of Operations, this role is critical in supporting both manufacturing and construction operations. The ideal candidate will be highly organized, computer literate, and capable of managing multiple priorities in a fast-paced environment while supporting various departments.

Responsibilities

• Assist VP of Operations in various admin tasks
• Assist in the management of daily office operations
• Greet, assist and direct visitors
• Order, maintain and stock office, kitchen, restroom and marketing supplies. Coordinate all supply orders through three buildings
• Maintain, organize and order company apparel
• Distribute incoming and outgoing mail and packages (USPS, FedEx, etc.)
• Generate shipping labels through FedEx services/USPS for office and field shipments
• Organize and plan company events and functions and lunches for meetings.
• Manage phone systems, handling calls professionally and directing them to the appropriate personnel.
• Perform data entry tasks to maintain accurate records and documentation in software systems, excel databases and electronic filing systems.
• Apply for and maintain contractor licenses
• Maintain office equipment and troubleshoot if issues arise.
• Assist with monthly company meetings
• Support all departments as needed
• Other duties as assigned

Qualifications

• Proven experience in office administration and managing multiple projects with tight deadlines
• Mid-level proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint, etc.).
• Excellent organizational and time-management skills with the ability to multitask effectively in a fast-paced environment.
• Strong organizational and time management skills
• Excellent verbal and written communication skills
• Ability to pass pre-employment drug screen and background check
• Valid driver’s license

Working Conditions

• Prolonged periods of sitting at a desk and working on a computer
• Frequent use of office equipment such as computers, printers, phones, and copiers
• May require occasional standing, walking, bending, or light lifting (typically up to 15–25 lbs)
• Regular working hours are expected. However, flexibility may be required to accommodate special projects or urgent tasks.

GNB Global Inc. is an equal opportunity employer.

Job Type: Full-time

Benefits

• 401(k)
• 401(k) matching
• AD&D insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Application Questions

• How many years of experience do you have in office administration?
• Please provide your desired pay rate for this position.
• Experience (Years) How many years of experience do you have using Microsoft Office (Excel, Word, Outlook, PowerPoint)?