RFP & Proposals Coordinator

Marquette Associates; Chicago (IL); Hybrid; USD 65,000 - 85,000; Full time

Benefits offered by this job

Top tier healthcare coverage

100% paid premium for disability and员工

Health and Dependent Care FSA and HSA

Company 401K contribution

Hybrid work policy

Paid time off & 15+ holidays

Summer hours

Enhanced employee assistance program

Volunteer opportunities

Tuition and education reimbursement

Company-wide events

Job summary

Marquette Associates is seeking an RFP Project Coordinator to support business development by creating and delivering RFP responses, questionnaires, and prospect materials. The role oversees timelines, drafts and edits responses, and collaborates with internal experts to ensure timely, high-quality deliverables.

The position reports to the Director of Marketing and requires strong organization, communication, and multi-project management in a fast-paced environment.

Qualifications

• Bachelor’s degree in a related field is required.
• 2+ years of experience in an RFP role; financial services experience preferred.
• Strong written and verbal communication; ability to present complex information clearly.
• Excellent project and time-management skills with attention to detail.

Responsibilities

• Coordinate the project management of RFPs, requests for information, questionnaires, marketing initiatives, and follow-up communications
• Draft, edit, and tailor standard and custom responses to clearly address prospect questions and submission requirements
• Create and format tables, charts, graphs, exhibits, and other supporting materials for RFP responses and related deliverables
• Partner with internal subject matter experts to gather and validate information used in RFP and questionnaire responses
• Review final materials for accuracy, completeness, grammar, formatting, word usage, and compliance with submission instructions
• Ensure consistency with approved messaging, brand standards, regulatory requirements, and quality-control processes
• Respond to prospect follow-up questions and coordinate additional information after submission
• Maintain and improve the internal RFP content library by organizing approved responses, identifying outdated content, and coordinating updates with content owners
• Use approved AI technology to support drafting, editing, content organization, and quality review while protecting confidential information and applying appropriate human oversight
• Participate in team and firm projects and provide additional marketing or business development support as requested

Skills

Communication skills

Project management

Time management

Attention to detail

Interpersonal skills

Microsoft Office

AI technology

Education

Bachelor's degree in Business/Marketing/English/Journalism/Communications/Writing

Tools

AI technology

Microsoft Office Suite

Job description

Marquette Associates is seeking an RFP Project Coordinator to support business development by creating and delivering RFP responses, questionnaires, and prospect materials. The role oversees timelines, drafts and edits responses, and collaborates with internal experts to ensure timely, high-quality deliverables.

The position reports to the Director of Marketing and requires strong organization, communication, and multi-project management in a fast-paced environment.