RFP Project Coordinator

Marquette Associates

Chicago (IL)

Hybrid

USD 65,000 - 85,000

Full time

8 days ago

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Benefits offered by this job

Top tier healthcare coverage

100% paid premium for disability and员工

Health and Dependent Care FSA and HSA

Company 401K contribution

Hybrid work policy

Paid time off & 15+ holidays

Summer hours

Enhanced employee assistance program

Volunteer opportunities

Tuition and education reimbursement

Company-wide events

Job summary

Marquette Associates is seeking an RFP Project Coordinator to support business development by creating and delivering RFP responses, questionnaires, and prospect materials. The role oversees timelines, drafts and edits responses, and collaborates with internal experts to ensure timely, high-quality deliverables.

The position reports to the Director of Marketing and requires strong organization, communication, and multi-project management in a fast-paced environment.

Qualifications

Bachelor’s degree in a related field is required.
2+ years of experience in an RFP role; financial services experience preferred.
Strong written and verbal communication; ability to present complex information clearly.
Excellent project and time-management skills with attention to detail.

Responsibilities

Coordinate the project management of RFPs, requests for information, questionnaires, marketing initiatives, and follow-up communications
Draft, edit, and tailor standard and custom responses to clearly address prospect questions and submission requirements
Create and format tables, charts, graphs, exhibits, and other supporting materials for RFP responses and related deliverables
Partner with internal subject matter experts to gather and validate information used in RFP and questionnaire responses
Review final materials for accuracy, completeness, grammar, formatting, word usage, and compliance with submission instructions
Ensure consistency with approved messaging, brand standards, regulatory requirements, and quality-control processes
Respond to prospect follow-up questions and coordinate additional information after submission
Maintain and improve the internal RFP content library by organizing approved responses, identifying outdated content, and coordinating updates with content owners
Use approved AI technology to support drafting, editing, content organization, and quality review while protecting confidential information and applying appropriate human oversight
Participate in team and firm projects and provide additional marketing or business development support as requested

Skills

Communication skills

Project management

Time management

Attention to detail

Interpersonal skills

Microsoft Office

AI technology

Education

Bachelor's degree in Business/Marketing/English/Journalism/Communications/Writing

Tools

AI technology

Microsoft Office Suite

Job description

Marquette was founded in 1986 with the sole objective of providing investment consulting at the highest caliber of service. Our expertise is grounded in our commitment to client service — our team aims to be a trusted partner and as fiduciaries, our clients’ interests and objectives are at the center of everything we do. Our approach brings together the real-world experience of our people and our dedication to creativity and critical thinking in order to empower our clients to meet their goals.

The role of the RFP Project Coordinator is to support the firm's business development and marketing efforts through the development and delivery of requests for proposals (RFPs), questionnaires, and related prospect materials. The duties include managing proposal timelines, drafting and editing responses, coordinating with internal subject matter experts, creating supporting materials, maintaining proposal content, and ensuring submissions meet firm and client requirements.

The RFP Project Coordinator reports to the Director of Marketing and collaborates daily with the Marketing team and colleagues across the firm to develop accurate, timely, and high-quality deliverables. The position requires the RFP Project Coordinator to be organized, detail-oriented, a strong communicator, a collaborative team player, and capable of managing multiple projects and deadlines in a fast-paced environment.

Responsibilities:

The RFP Project Coordinator will support the firm’s business development efforts through the following responsibilities:

Coordinate the project management of RFPs, requests for information, questionnaires, marketing initiatives, and follow-up communications
Draft, edit, and tailor standard and custom responses to clearly address prospect questions and submission requirements
Create and format tables, charts, graphs, exhibits, and other supporting materials for RFP responses and related deliverables
Partner with internal subject matter experts to gather and validate information used in RFP and questionnaire responses
Review final materials for accuracy, completeness, grammar, formatting, word usage, and compliance with submission instructions
Ensure consistency with approved messaging, brand standards, regulatory requirements, and quality-control processes
Respond to prospect follow-up questions and coordinate additional information after submission
Maintain and improve the internal RFP content library by organizing approved responses, identifying outdated content, and coordinating updates with content owners
Use approved AI technology to support drafting, editing, content organization, and quality review while protecting confidential information and applying appropriate human oversight
Participate in team and firm projects and provide additional marketing or business development support as requested

Competencies for Success/Qualifications:

Bachelor’s degree in Business, Marketing, English, Journalism, Communications, Writing, or a related field
2+ years of experience in an RFP role; financial services experience preferred
Strong written and verbal communication skills, with the ability to present complex information clearly and concisely
Strong project management, organization, and time-management skills, including the ability to manage multiple deadlines and shifting priorities
Excellent attention to detail and commitment to accuracy, quality, and follow-through
Ability to work independently, take ownership of assignments, and solve problems
Responsive, flexible, and accountable when working with internal and external stakeholders
Strong interpersonal and collaboration skills with the ability to build productive working relationships
Proficiency in Microsoft Office and the ability to quickly learn new systems and applications
Comfortable using AI technology responsibly while maintaining confidentiality and reviewing outputs for accuracy

$65,000 - $85,000 a year

The starting salary offer will vary based on the applicant’s education, experience, skills, abilities, geographic location, internal equity, and alignment with market data. This position is also eligible to participate in the annual incentive plan, which includes a target bonus of $5,000.

BENEFITS WE OFFER: