RFI & Submittal Coordinator (Construction)

The Conti Group; Little Ferry (NJ); Presencial; USD 45.000 - 65.000; Jornada completa

Descripción de la vacante

The Conti Group is seeking a highly organized Document Control Assistant to manage RFIs and submittals for construction projects. This in-person role is based in Little Ferry, NJ, and requires coordinating with project teams, clients, and vendors to ensure timely submissions and accurate documentation.

The ideal candidate will have 3+ years of relevant experience, strong communication skills, and proficiency in Microsoft Office.

Formación

• 3+ years of relevant experience in document control or construction administration.
• Experience with RFIs and submittals is preferred.
• Strong organizational and communication abilities are essential.

Responsabilidades

• Collect, organize, review, and compile RFI and submittal information from project managers, field teams, vendors, and subcontractors.
• Prepare and submit RFIs and submittal packages to clients in accordance with project requirements and deadlines.
• Track all submissions, responses, approvals, revisions, and outstanding items to ensure timely resolution.
• Follow up with clients, project teams, vendors, and subcontractors regarding missing information, questions, and pending responses.
• Maintain accurate document logs, records, and electronic filing systems for each project.
• Communicate the status of RFIs and submittals to project managers and other relevant team members.
• Identify overdue items, potential delays, and documentation issues, escalating them to the appropriate personnel when necessary.
• Ensure project documentation is properly organized, accessible, and maintained throughout the project lifecycle.
• Assist with general project administration and other tasks as needed.

Conocimientos

Organizational skills

Attention to detail

Verbal communication

Written communication

Multitasking

Project coordination

Ability to work independently

Self-motivation

Prior construction administration

Herramientas

Microsoft Outlook

Microsoft Excel

Microsoft Word

Descripción del empleo

The Conti Group is seeking a highly organized Document Control Assistant to manage RFIs and submittals for construction projects. This in-person role is based in Little Ferry, NJ, and requires coordinating with project teams, clients, and vendors to ensure timely submissions and accurate documentation.

The ideal candidate will have 3+ years of relevant experience, strong communication skills, and proficiency in Microsoft Office.