RFI & Submittal Specialist — Construction Admin

CI Design, Inc.; Boston (MA); On-site; USD 47,000 - 63,000; Full time

Benefits offered by this job

Medical, dental, and vision

401(k) matching

Commuter benefits

PTO

Paid company holidays

Job summary

Ci Design, Inc. seeks a highly organized Construction Administration Coordinator to support project teams during the construction phase in Boston, MA. The role coordinates and maintains construction administration documentation, focusing on RFIs and submittals.

You will work with Project Managers, Project Architects, consultants, and contractors to ensure RFIs/submittals are received, logged, routed, tracked, and distributed on time. Procore and Newforma experience is preferred.

Qualifications

• Experience in architecture, engineering, or construction environment preferred.
• Familiarity with RFIs, submittals, and project documentation.
• Newforma experience preferred; training provided if not.

Responsibilities

• Receive, log, track, and distribute RFIs and submittals.
• Route RFIs/submittals to internal teams and consultants for review.
• Maintain RFI and submittal logs and due date tracking.
• Distribute completed responses to contractors and stakeholders.
• Maintain electronic records per company standards.
• Use Newforma and Procore to manage documentation.
• Assist with document transmittals and coordination as needed.
• Communicate status to project teams, consultants, and contractors.

Skills

Organization

Communication

Deadline management

Team collaboration

Tools

Newforma

Procore

Microsoft Office

Outlook

Excel

Word

Job description

Ci Design, Inc. seeks a highly organized Construction Administration Coordinator to support project teams during the construction phase in Boston, MA. The role coordinates and maintains construction administration documentation, focusing on RFIs and submittals.

You will work with Project Managers, Project Architects, consultants, and contractors to ensure RFIs/submittals are received, logged, routed, tracked, and distributed on time. Procore and Newforma experience is preferred.