Construction Admin: RFI & Submittal Specialist

CI Design, Inc.; Dallas (TX); On-site; USD 50,000 - 61,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

401(k) matching

Commuter benefits

PTO

Job summary

CI Design, Inc. is seeking a highly organized Construction Administration Coordinator in Dallas, TX to support project teams during construction. The role focuses on coordinating RFIs and submittals, maintaining logs, and ensuring timely distribution to contractors and stakeholders.

The candidate will work with Project Managers and Architects, utilizing Newforma and Procore to manage documentation. Strong written and verbal communication and a detail-oriented approach are essential for success

Qualifications

• 2+ years of experience in construction administration or similar role.
• Experience in architecture, engineering, construction environments preferred.
• Familiarity with RFIs, submittals, shop drawings, and construction documentation.
• Experience with Newforma preferred; training available for candidates without Newforma experience.

Responsibilities

• Receive, log, track, and distribute RFIs and submittals across the project.
• Route RFIs/submittals to internal teams/consultants for review.
• Maintain accurate RFI and submittal logs.
• Monitor outstanding items and due dates; follow up to ensure timely responses.
• Distribute completed RFI responses and reviewed submittals to stakeholders.
• Maintain organized electronic records of RFIs, submittals, and correspondence.
• Use Newforma and Procore to manage documentation and communication.
• Assist project teams with document transmittals and coordination.
• Ensure project documentation is filed per company standards.
• Communicate status of RFIs, submittals, and documentation with stakeholders.

Skills

Organization

Communication

MS Office

Newforma

Procore

RFI/Submittals coordination

Tools

Newforma

Procore

Job description

CI Design, Inc. is seeking a highly organized Construction Administration Coordinator in Dallas, TX to support project teams during construction. The role focuses on coordinating RFIs and submittals, maintaining logs, and ensuring timely distribution to contractors and stakeholders.

The candidate will work with Project Managers and Architects, utilizing Newforma and Procore to manage documentation. Strong written and verbal communication and a detail-oriented approach are essential for success