RFI & Submittal Specialist: Construction Admin

Parsons; City of Syracuse (NY); On-site; USD 75,000 - 131,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Paid time off

ESOP

401(k)

Life insurance

Flexible work schedules

Holidays

Job summary

Parsons is recruiting an RFI / Submittal Coordinator to support timely responses to RFIs and submittals, maintaining logs, tracking deadlines, coordinating reviewers, and reporting status metrics. The role emphasizes organization, cross-functional collaboration, and process improvements within a critical infrastructure team.

The position requires experience with RFIs/submittals, strong written communication, and the ability to coordinate across technical and commercial teams on construction

Qualifications

• Experience supporting RFIs, submittals, or technical document workflows on construction projects.
• Strong tracking, deadline management, and cross-functional coordination skills.
• Strong written communication and organizational skills.

Responsibilities

• Maintain RFI and submittal logs for selected projects.
• Track response deadlines and coordinate review assignments among clients technical and commercial teams.
• Monitor response status and escalate overdue items to the Project Director of Construction.
• Report RFI and submittal metrics as part of project administration reporting.
• Support timely RFI responses and submittal reviews to avoid delays due to Owner response times.
• Assist in administration of existing RFI and submittal tracking systems and suggest improvements.
• Coordinate with project administration stakeholders to support retrievable records.
• Maintain a support role within the approval framework for RFI responses and submittal reviews.

Skills

RFI management

Submittal coordination

Deadline tracking

Cross-team coordination

Strong written comms

Education

Associate’s or Bachelor’s degree in construction management, engineering, business, or related field

Tools

PMIS tools

Job description

Parsons is recruiting an RFI / Submittal Coordinator to support timely responses to RFIs and submittals, maintaining logs, tracking deadlines, coordinating reviewers, and reporting status metrics. The role emphasizes organization, cross-functional collaboration, and process improvements within a critical infrastructure team.

The position requires experience with RFIs/submittals, strong written communication, and the ability to coordinate across technical and commercial teams on construction