Construction Administration Coordinator: RFIs & Submittals Lead

CI Design, Inc.; Arlington (VA); On-site; USD 50,000 - 61,000; Full time

Benefits offered by this job

Medical, dental, and vision

401(k) matching

Commuter benefits

PTO and paid holidays

Job summary

Ci Design, Inc. seeks a highly organized Construction Administration Coordinator to support project teams during the construction phase in the DC Metro area.

The role focuses on coordinating and maintaining construction administration documentation, with emphasis on RFIs and submittals, and working closely with Project Managers, Project Architects, consultants, and contractors. You will log and track RFIs and submittals, route items for review, maintain logs, monitor due dates, and ensure timely

Qualifications

• 2+ years of experience in architecture, engineering, construction, or a similar professional environment.
• Familiar with RFIs, submittals, shop drawings, and construction documentation.
• Experience with Newforma preferred; training available for those without it.

Responsibilities

• Receive, log, track, and distribute RFIs and submittals throughout the construction administration process.
• Route RFIs and submittals to appropriate internal team members and consultants for review.
• Maintain accurate RFI and submittal logs and monitor due dates.
• Distribute completed responses and reviewed submittals to contractors and stakeholders.
• Maintain organized electronic records of construction correspondence and documents.
• Utilize Newforma and Procore to manage documentation and project communication.
• Assist teams with document transmittals and other coordination tasks as needed.
• Ensure project documentation is filed per company standards and practices.

Skills

2+ years experience

Strong organizational skills

Attention to detail

Effective communication

Multi-project management

Deadline-driven

Tools

Newforma

Procore

Microsoft Office

Outlook

Word

Excel

Job description

Ci Design, Inc. seeks a highly organized Construction Administration Coordinator to support project teams during the construction phase in the DC Metro area.

The role focuses on coordinating and maintaining construction administration documentation, with emphasis on RFIs and submittals, and working closely with Project Managers, Project Architects, consultants, and contractors. You will log and track RFIs and submittals, route items for review, maintain logs, monitor due dates, and ensure timely