Construction Admin Coordinator - RFI & Submittal Specialist

CI Design, Inc.; Baltimore (MD); On-site; USD 50,000 - 61,000; Full time

Benefits offered by this job

Competitive compensation and benefits

Job summary

Ci Design, Inc. in Baltimore, MD is seeking a Construction Administration Coordinator to support project teams during the construction phase. You will coordinate RFIs and submittals, log and distribute documents, and ensure timely responses in collaboration with Project Managers and consultants.

The role emphasizes organized records, proactive communication, and using Newforma and Procore to manage documentation. Competitive salary and benefits are provided for a full-time position.

Qualifications

• 2+ years of experience in construction administration or similar role.
• Experience in architecture/engineering/construction environments preferred.
• Familiarity with RFIs, submittals, shop drawings, and construction documentation.
• Experience with Newforma; training available for those without.
• Strong organizational skills and attention to detail.
• Ability to manage high volume of documents across multiple projects.
• Excellent written and verbal communication skills.
• Ability to work with project teams, consultants, and contractors.

Responsibilities

• Receive, log, track, and distribute RFIs and submittals.
• Route RFIs and submittals to internal teams and consultants for review.
• Maintain accurate RFI and submittal logs.
• Monitor due dates and follow up to ensure timely responses.
• Distribute completed RFI responses and reviewed submittals.
• Maintain organized electronic records of construction documentation.
• Use Newforma and Procore to manage documentation and communications.
• Assist teams with transmittals and coordination tasks.
• File and maintain project documentation per company standards.
• Communicate status of RFIs, submittals, and documentation to stakeholders.

Skills

Attention to detail

Strong written communication

Strong verbal communication

Organizational skills

Deadline management

Team collaboration

Tools

Newforma

Procore

Microsoft Office

Job description

Ci Design, Inc. in Baltimore, MD is seeking a Construction Administration Coordinator to support project teams during the construction phase. You will coordinate RFIs and submittals, log and distribute documents, and ensure timely responses in collaboration with Project Managers and consultants.

The role emphasizes organized records, proactive communication, and using Newforma and Procore to manage documentation. Competitive salary and benefits are provided for a full-time position.