Construction Document Control Specialist

Conti Enterprises, Inc.; Little Ferry (NJ); On-site; USD 50,000 - 65,000; Full time

Job summary

Conti Enterprises, Inc. is seeking a Document Control Assistant for an in-person role based in Little Ferry, NJ.

You will manage RFIs and submittals, maintain document logs, and coordinate with project teams, clients, vendors, and subcontractors to ensure timely, accurate submissions. The ideal candidate will be highly organized, excel in communication, and capable of handling multiple projects in a fast-paced construction environment.

Qualifications

• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• 3+ years relevant experience.
• Proficiency in Microsoft Office, particularly Outlook, Excel, and Word.
• Ability to manage multiple projects, deadlines, and priorities simultaneously.
• Previous construction administration, document control, or project coordination experience preferred.
• Familiarity with construction RFIs, submittals, and project documentation is a plus.

Responsibilities

• Collect, organize, review, and compile RFI and submittal information from project managers, field teams, vendors, and subcontractors.
• Prepare and submit RFIs and submittal packages to clients in accordance with project requirements and deadlines.
• Track all submissions, responses, approvals, revisions, and outstanding items to ensure timely resolution.
• Follow up with clients, project teams, vendors, and subcontractors regarding missing information, questions, and pending responses.
• Maintain accurate document logs, records, and electronic filing systems for each project.
• Communicate the status of RFIs and submittals to project managers and other relevant team members.
• Identify overdue items, potential delays, and documentation issues, escalating them to the appropriate personnel when necessary.
• Ensure project documentation is properly organized, accessible, and maintained throughout the project lifecycle.
• Assist with general project administration and other tasks as needed.

Skills

Organizational skills

Attention to detail

Written communication

Verbal communication

Multitasking

MS Office proficiency

Tools

Outlook

Excel

Word

Job description

Conti Enterprises, Inc. is seeking a Document Control Assistant for an in-person role based in Little Ferry, NJ.

You will manage RFIs and submittals, maintain document logs, and coordinate with project teams, clients, vendors, and subcontractors to ensure timely, accurate submissions. The ideal candidate will be highly organized, excel in communication, and capable of handling multiple projects in a fast-paced construction environment.