Retail Property Coordinator & Onsite Assistant PM

Heron Wolf; Philadelphia (Philadelphia County); On-site; USD 75,000 - 85,000; Full time

Job summary

Heron Wolf in Philadelphia, PA is seeking an Assistant Property Manager for a major retail asset. This onsite role provides broad exposure to tenant relations, operations, vendors, and financial administration.

The ideal candidate has strong administrative and coordination experience, is highly organized, personable, and responsive, and enjoys a fast‑moving environment with multiple priorities. You will join an experienced onsite team supporting day‑to‑day operations and tenant communications.

Qualifications

• Strong administrative and coordination capabilities are essential.
• Experience handling tenant relations and property operations is beneficial.
• Ability to stay organized in a fast-paced retail environment.

Responsibilities

• Coordinate tenants and vendors across work orders and documentation.
• Manage invoices, accounts payable/receivable, and reporting.
• Maintain lease and insurance records; schedule tasks.
• Support management team and coordinate tenant communications and events.
• Track projects, vendors, and ongoing maintenance items.

Skills

Administrative coordination

Tenant relations

Organization & multitasking

Job description

Heron Wolf in Philadelphia, PA is seeking an Assistant Property Manager for a major retail asset. This onsite role provides broad exposure to tenant relations, operations, vendors, and financial administration.

The ideal candidate has strong administrative and coordination experience, is highly organized, personable, and responsive, and enjoys a fast‑moving environment with multiple priorities. You will join an experienced onsite team supporting day‑to‑day operations and tenant communications.