Tenant Coordinator

Heron Wolf; Philadelphia (Philadelphia County); On-site; USD 75,000 - 85,000; Full time

Job summary

Heron Wolf in Philadelphia, PA is seeking an Assistant Property Manager for a major retail asset. This onsite role provides broad exposure to tenant relations, operations, vendors, and financial administration.

The ideal candidate has strong administrative and coordination experience, is highly organized, personable, and responsive, and enjoys a fast‑moving environment with multiple priorities. You will join an experienced onsite team supporting day‑to‑day operations and tenant communications.

Qualifications

• Strong administrative and coordination capabilities are essential.
• Experience handling tenant relations and property operations is beneficial.
• Ability to stay organized in a fast-paced retail environment.

Responsibilities

• Coordinate tenants and vendors across work orders and documentation.
• Manage invoices, accounts payable/receivable, and reporting.
• Maintain lease and insurance records; schedule tasks.
• Support management team and coordinate tenant communications and events.
• Track projects, vendors, and ongoing maintenance items.

Skills

Administrative coordination

Tenant relations

Organization & multitasking

Job description

$75k - $85k base | Assistant Property Manager | Retail Property | Philadelphia, PA

• Work onsite at a major retail property
• Broad exposure across tenant relations, property operations, vendors, and financial administration
• Strong opportunity for someone looking to build a long‑term career within commercial property management

We see this suiting someone with strong administrative and coordination experience who enjoys working in a busy property environment and wants broader exposure to the commercial real estate side of the business. Previous property management experience would certainly be helpful, but just as important is being organized, personable, responsive, and comfortable working in a fast‑moving environment.

You'll be joining an experienced onsite property management team supporting the day‑to‑day operation of a major retail asset. The position works closely with property management, building teams, tenants, and vendors, so it offers plenty of variety and visibility into how the property operates.

The role will involve broad coordination across tenants and vendors, work orders, property documentation, invoices, accounts payable and receivable, reporting, lease and insurance records, scheduling, and general support for the wider management team. You'll also help coordinate tenant communications and events and track projects, vendors, and ongoing maintenance items across the property.

It's a position where organization and follow‑through really matter. There are a lot of moving parts, so we're looking for someone who is comfortable managing multiple priorities, communicating with different groups, and making sure things don't fall through the cracks.

We appreciate it's hard to get the full picture from a job advert, so please reach out if you'd like more information.