Retail Operations & Paperwork Specialist

carmax; Washington Township (OH); On-site; USD 21,000 - 32,000; Full time

Benefits offered by this job

Sick time by state

Vacation time

Floating holidays

Job summary

CarMax in Columbus, OH is seeking a Business Operations Associate to support store operations, process sales paperwork, and manage cash handling with accuracy. You will interact with customers, coordinate tasks across departments, and promote a culture of transparency and integrity.

Responsibilities include handling deal jackets, finance contracts, DMV documents, and training new associates while maintaining EH&S standards.

Qualifications

• Ability to read, interpret, and record data accurately for compliance and reporting.
• Strong organizational and multitasking skills in a deadline-driven environment.
• Proficiency in Microsoft Office and data entry systems with intermediate PC skills.
• Effective verbal and written communication skills for customer and team interactions.
• Ability to lift up to 20 lbs and work on your feet for extended periods.
• Commitment to confidentiality, integrity, and adherence to CarMax policies.
• Flexibility to work varied schedules, including nights, weekends, and holidays.

Responsibilities

• Deliver outstanding customer service by greeting customers, answering questions, and guiding them through paperwork processes.
• Process and audit paperwork for retail and wholesale sales, including deal jackets, finance contracts, and DMV documentation.
• Manage auction and appraisal transactions, ensuring accurate titles, payoffs, and proper documentation for funding.
• Handle cash management tasks, including receiving payments, preparing deposits, and maintaining security protocols.
• Train and mentor new associates and support store operations by assisting multiple departments and balancing overflow traffic.
• Perform clerical duties such as filing, data entry, and reconciliation of missing information while maintaining accuracy.
• Follow CarMax Environmental, Health and Safety (EH&S) requirements and maintain a clean and orderly work area.

Skills

Data entry

Organizational skills

Customer service

Communication

Cash handling

Attention to detail

Multitasking

Tools

Microsoft Office

Job description

CarMax in Columbus, OH is seeking a Business Operations Associate to support store operations, process sales paperwork, and manage cash handling with accuracy. You will interact with customers, coordinate tasks across departments, and promote a culture of transparency and integrity.

Responsibilities include handling deal jackets, finance contracts, DMV documents, and training new associates while maintaining EH&S standards.