Restoration Operations Manager in Waltham

Energy Jobline ZR; Waltham (MA); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Competitive salary

Paid time off

Bonus based on performance

Rewarded for company growth

Exercise independent judgment

Direct report to owner

Job summary

Energy Jobline ZR is seeking an Operations Manager to lead the cleaning and restoration business, overseeing daily operations, projects, and client relations. The role emphasizes driving growth, ensuring compliance with industry standards, and mentoring staff while optimizing processes.

Ideal candidates have management experience in restoration, certifications such as IICRC, and strong skills with estimates, budgets, and CRM tools.

Qualifications

• Must have 2–5 years of restoration project management and crew supervision experience
• Possession of 3+ industry certifications (IICRC or equivalent) is a plus
• Proficient computer skills and ability to create Xactimate estimates
• Strong math and financial skills for budgets and staffing
• Excellent written and verbal communication skills

Responsibilities

• Manage day-to-day operations including estimating, costing, staffing, scheduling, supervising, inspecting, training, inventory/purchasing, equipment maintenance, recordkeeping, and employee relations
• Plan and execute projects to completion; write job estimates and obtain contracts and payment terms; coordinate subcontractor estimates
• Train, supervise, and engage staff for professional development
• Ensure timely, efficient, high-quality customer service per standards
• Maintain relationships with vendors and subcontractors and with customers
• Provide honest, accurate information on work scope, cost, timing and scheduling
• Meet or exceed company targets for costs, direct labor, quality, and customer satisfaction
• Maintain production paperwork flow from site to administration
• Coordinate resource planning with scheduler
• Track equipment and materials delivery
• Communicate with customers and third parties
• Perform property inspections and reports; maintain project files
• Perform production work

Skills

Management experience

Restoration industry experience

Communication skills

Xactimate estimates

CRM/Project software

Education

IICRC certification (or equivalent)

Tools

CRM software

MS Word/Excel

Project management software

3-D rendering apps

Xactimate

Job description

Job DescriptionJob Description

Benefits/Perks:

• Competitive salary
• Paid time off
• Bonus based on performance
• Rewarded for company growth
• Exercise independent judgment
• Direct report to owner

Operations Manager Job Summary:

This position is a pivotal leadership position within the cleaning and restoration industry, responsible for overseeing all aspects of the company's operations. This role entails managing daily business activities, ensuring projects are completed efficiently, and maintaining high levels of customer satisfaction. The Operations Manager will develop strategic plans to drive business growth, manage company resources, and uphold strict compliance with industry standards. With a focus on quality service delivery, the Operations Manager also nurtures client relationships, leads and mentors staff, and optimizes operational processes. Ideal candidates will have a strong background in management, proven industry experience, and relevant certifications such as IICRC. This role is suited for a dynamic leader looking to make a significant impact in a fast-paced environment.

Operations Manager Responsibilities:

• Manage day-to-day operations including job estimating, costing & documentation; staffing, scheduling, supervising & inspecting jobs; technician training, inventory/supplies tracking & purchasing; equipment maintenance; recordkeeping; and employee relations.
• Plan and execute projects to completion; write job estimates and obtain written contracts and payment terms for projects; coordinate estimates from subcontractors.
• Train, supervise, discipline & positively engage with staff and contract labor to promote professional development.
• Oversee and ensure timely, efficient, consistent and professional delivery of high-quality customer services in accordance with Company and industry standards.
• Maintain strategic relationships with vendors and subcontractors.
• Develop and foster relationships of trust with customers that build brand recognition, promote public awareness and a positive Company reputation.
• Provide honest, accurate information & professional advice to customers including recommended v. necessary work, cost and pricing, job timing, scheduling, etc.
• Consistently meet or exceed Company targets for COGs, job costing, direct labor, quality and customer satisfaction.
• Maintain efficient and accurate flow of production paperwork from job site to administration.
• Coordinate resource planning of technicians, laborers, and subcontractors with scheduler.
• Track equipment used on company jobs; order materials required for projects and coordinate delivery to the job site.
• Maintain effective communication with customers and third parties including property owners, managers, insurance representatives, etc.
• Perform property inspections and complete reports.
• Maintain project files.
• Perform production work.
  

Operations Manager Qualifications:

• MUST HAVE two (2) to five (5) years of relevant industry experience including managing restoration projects and supervising crews. Relevant industry experience includes water, fire/smoke, mold mitigation & remediation, and/or biohazard cleanup.
• Proficient technical skills, experience, and certifications in areas of service Company provides. Possession of 3 or more of the following industry certifications (IICRC or equivalent) is a plus: Water Restoration Technician (WRT), Applied Structural Drying Technician (ASD), Carpet Cleaning Technician (CCT), Anti-Microbial Remediation Technician (AMRT), Fire & Smoke Restoration Technician (FSRT), Mold Remediation Specialist (MRS), Trauma & Crime Scene Technician (TCST).
• Intermediate to advanced proficiency in computers, software applications, the internet, and industry-specific technology including CRMs, project management software, 3-D rendering applications, MS Word, Excel, etc.
  • Comfortability in creating Xactimate estimates.
• Appropriate math and financial skills: demonstrated ability to prepare job budgets, translate scopes of work into manpower planning, project completion times, materials purchasing, etc.
• Effective in receiving feedback and input from customers and employees, seeking out additional information or unspoken issues, and providing timely responses.
• Strong written and verbal communication skills. Write clear, precise, well-organized emails, proposals, etc. using appropriate vocabulary and word usage, proper grammar & punctuation.
  

Kind of People We Look For:

• Outgoing and engaging personality.
• Willing to roll up your sleeves and contribute to hands-on tasks and operational duties as needed.
• Open-minded and willing to learn and evolve.
• Able to follow instructions and teach others.
• Want to make a positive impact on their company, clients, and communities.
  

Other Requirements:

• Valid driver's license, clean driving record & insurable driver.
• Effective written and oral communication in English with basic math and computer skills.
• Ability to lift a minimum of 50lbs regularly, up to 100lbs with assistance.
• Ability to climb ladders, work at ceiling heights, work in tight spaces, sit/stand/walk for prolonged periods of time, repetitively push/pull/lift/carry objects, work with/around cleaning products/chemicals.
• Ability to work overtime as needed.
• Ability to travel locally & out of state occasionally.
• Ability to successfully complete a background check subject to applicable law.
• Being part of an on-call rotation schedule.
  

Compensation: $70,000.00 - $85,000.00 per year