Resort Administrative Coordinator

capitalvacations; Islamorada (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Capital Vacations in Islamorada, FL seeks an Office Assistant to provide administrative support for the Resort, Board of Directors, General Manager, Regional VP of Operations, and staff. This role handles correspondence, meeting prep, and basic payroll tasks.

The ideal candidate has a high school diploma, 2-3 years in hospitality, and strong Microsoft Office skills. Bilingual preferred, with multi-tasking ability and flexible hours including weekends.

Qualifications

• High School Diploma or GED required.
• 2-3 years hospitality experience.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Strong organizational and customer service skills.
• Bilingual preferred.

Responsibilities

• Provide administrative support for the Resort, Board of Directors, General Manager, Regional VP of Operations, and staff.
• Assist with meeting preparations and take notes/minutes.
• Assist with payroll processing and review of timecards.
• Handle correspondence and mail daily.
• Maintain inventory of office supplies and equipment.
• Assist HR with new hire paperwork, workers' comp claims, and insurance enrollments.
• Support other departments as needed (Hospitality, Activities, Housekeeping).
• Monitor daily sales, deposits, and payables; assist with deposits as needed.
• Travel up to 25%.

Skills

Microsoft Office

Customer service

Organizational skills

Communication skills

Bilingual

Multi-tasking

Independent work

Time management

Education

High School Diploma/GED

Job description

Capital Vacations in Islamorada, FL seeks an Office Assistant to provide administrative support for the Resort, Board of Directors, General Manager, Regional VP of Operations, and staff. This role handles correspondence, meeting prep, and basic payroll tasks.

The ideal candidate has a high school diploma, 2-3 years in hospitality, and strong Microsoft Office skills. Bilingual preferred, with multi-tasking ability and flexible hours including weekends.