Residential Community Administrative Assistant

Pmp Management; Beverly Hills (CA); On-site; USD 42,000 - 62,000; Full time

Job summary

PMP Management in Beverly Hills seeks an organized Administrative Assistant to support the General Manager and daily operations of two residential communities. This role handles resident inquiries, records, and coordination of services with a professional and discreet approach.

The ideal candidate will take initiative, maintain confidentiality, and thrive in a fast-paced, onsite environment Monday–Friday.

Qualifications

• Experience in administrative or office support; property management or residential community preferred.
• Strong organizational skills and ability to manage competing priorities.
• Excellent written and verbal communication skills.
• Proficiency in Outlook, Word, Excel; ability to learn property management software.
• Professional, welcoming manner and strong customer service skills.
• Accuracy in data entry and records management.

Responsibilities

• Provide administrative support to the General Manager, including scheduling, correspondence, document preparation, and deadline tracking.
• Respond to resident calls, emails, and inquiries; route requests and follow up on outstanding items.
• Maintain confidential resident information, association records, vendor files, and electronic filing systems.
• Prepare and distribute approved community notices, updates, and other communications.
• Assist with meeting preparation, including agendas, board packets, and supporting materials under the General Manager’s direction.
• Receive and organize architectural applications, track required documents, and communicate status as directed.
• Coordinate vendor appointments and property access with the concierge and engineering teams.
• Collect and track vendor insurance certificates and other required documentation.
• Assist with invoice processing, expense reports, purchasing, and supply inventory.
• Support move scheduling, deliveries, and other resident service coordination.
• Track assigned tasks and projects, providing timely updates to the General Manager.
• Work collaboratively with the concierge, engineering, valet, and other service teams.

Skills

Organizational Skills

Communication

MS Office

Customer Service

Data Entry

Recordkeeping

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

PMP Management in Beverly Hills seeks an organized Administrative Assistant to support the General Manager and daily operations of two residential communities. This role handles resident inquiries, records, and coordination of services with a professional and discreet approach.

The ideal candidate will take initiative, maintain confidentiality, and thrive in a fast-paced, onsite environment Monday–Friday.