Resident-Centered HR & Administrative Coordinator

Promenade at Middletown; City of Middletown (NY); On-site; USD 42,000 - 60,000; Full time

Job summary

Promenade at Middletown is seeking an Administrative/HR support professional to assist the Executive Director and management team. This role covers front-desk duties, extensive clerical tasks, and HR lifecycle activities under NYSDOH regulations.

The position requires 2+ years in admin or HR support, proficiency in Microsoft Office, and strong confidentiality. Evening/weekend availability may be required for events and staff coverage.

Qualifications

• High School Diploma or GED required; Associate/Bachelor preferred.
• Minimum 2 years’ experience in administrative or HR support; healthcare/assisted living preferred.
• Knowledge of NYSDOH Assisted Living regulations is a plus.
• Proficient in Word, Excel, Outlook, PowerPoint and general office tech.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and professionalism at all times.

Responsibilities

• Provide day-to-day administrative support to the Executive Director and management team.
• Answer and direct phone calls, and maintain a professional office environment.
• Provide front desk coverage and administrative support as needed to maintain efficient operations.
• Prepare correspondence, reports, meeting minutes, and other documents as requested.
• Maintain accurate filing systems, including resident and facility records, ensuring HIPAA and confidentiality standards.
• Assist with scheduling meetings, staff trainings, and in-services.
• Support payroll processing, billing, and data entry as needed.
• Perform additional duties and responsibilities as assigned to support evolving operational needs and organizational priorities.

Skills

Organizational skills

Communication skills

Confidentiality

Education

Associate or Bachelor degree in Business/HR

Tools

Microsoft Office Suite

Job description

Promenade at Middletown is seeking an Administrative/HR support professional to assist the Executive Director and management team. This role covers front-desk duties, extensive clerical tasks, and HR lifecycle activities under NYSDOH regulations.

The position requires 2+ years in admin or HR support, proficiency in Microsoft Office, and strong confidentiality. Evening/weekend availability may be required for events and staff coverage.