Residency Scheduling Specialist

Lifelong Medical Care; Richmond (CA); On-site; USD 36,000 - 37,000; Full time

Job summary

Lifelong Medical Care in Richmond, CA seeks a Scheduling Coordinator for the Family Medicine Residency Program at William Jenkins Health Center. You will manage EPIC templates, three-month advance calendars, and coordinate with faculty, residents, and preceptors.

As part of SEIU-UHW, you will ensure accurate scheduling, handle time-off requests, and generate regular reports on coverage and clinic slots while collaborating with leadership to maintain productive, high-quality patient care.

Qualifications

• 2+ years of experience in residency coordination.
• Ability to work independently and meet deadlines.
• Discretion handling confidential matters.
• Strong communication with leadership and staff.
• Proficiency in Microsoft Office, Excel, EPIC.

Responsibilities

• Ensure that EPIC templates accurately reflect resident, faculty, and preceptor assignments for each shift.
• Ensure that all templates are laid out three (3) months in advance for all residents, faculty, and preceptors.
• Identify scheduling conflicts and alert site leadership of any instance that may negatively impact patient care or disrupt the assigned clinical experience for each shift.
• Collaborate with Program Director, Clinical Lead, Center Manager and/or Program Manager for schedule modifications that require approval.
• Manage time off request from faculty and preceptors.
• Provide ongoing assessments of templates, rotations, preceptors coverage needs on an ongoing basis.
• Set up conference calls, zoom meetings, calendar reminders.
• Attends staff clinical team meetings.
• Collaborates with team members and partners to ensure schedules are accurate and reflect productivity goals.
• Provide regular reporting of coverage needs, monthly clinic schedules, and weekly percentage clinic slots.

Skills

Organizational skills

Administrative skills

Problem solving

Communication

Team collaboration

Adaptability

Tools

Microsoft Office

Excel

EPIC

Job description

Lifelong Medical Care in Richmond, CA seeks a Scheduling Coordinator for the Family Medicine Residency Program at William Jenkins Health Center. You will manage EPIC templates, three-month advance calendars, and coordinate with faculty, residents, and preceptors.

As part of SEIU-UHW, you will ensure accurate scheduling, handle time-off requests, and generate regular reports on coverage and clinic slots while collaborating with leadership to maintain productive, high-quality patient care.