Residency Programs Operations Coordinator

UBMD Primary Care; Buffalo (NY); On-site; USD 33,000 - 36,000; Full time

Job summary

UBMD Primary Care is seeking a highly organized Residency Program Coordinator to support the day‑to‑day operations of the residency training program in a fast‑paced academic medical setting. You will collaborate with the Training Program Administrator and Residency Program Director to ensure smooth operations and compliance with accreditation standards.

The role emphasizes communication, planning and problem‑solving, with responsibilities spanning program administration, scheduling, evaluation,

Qualifications

• Bachelor’s degree preferred; experience may substitute.
• 2–3 years of administrative support experience in medical/academic setting.
• Strong communication, organizational and problem‑solving skills required.
• Valid driver’s license and reliable vehicle for occasional travel.

Responsibilities

• Meet regularly with the Training Program Administrator and Program Director to review operations and status.
• Identify workflow improvements, cost‑efficiency options, and support policy development.
• Assist residency recruitment, including licensing, waivers and documentation for applicants and residents.
• Verify trainee status, track time off and maintain program records.
• Support preparation for ACGME Self‑Study, site visits and internal reviews.
• Receive and triage resident inquiries to appropriate staff.

Skills

Organizational skills

Communication skills

Independence and teamwork

Attention to detail

Adaptability

Education

Bachelor's degree preferred

Tools

Microsoft Office

MedHub

Scheduling software

Database management

Job description

UBMD Primary Care is seeking a highly organized Residency Program Coordinator to support the day‑to‑day operations of the residency training program in a fast‑paced academic medical setting. You will collaborate with the Training Program Administrator and Residency Program Director to ensure smooth operations and compliance with accreditation standards.

The role emphasizes communication, planning and problem‑solving, with responsibilities spanning program administration, scheduling, evaluation,