Research Program Support Specialist

Bailey Information Technology Consultants, LLC; Manhattan (KS); On-site; USD 40,000 - 52,000; Full time

Job summary

Bailey Information Technology, LLC (BIT) is seeking a Program Support Assistant to provide administrative and clerical support across multiple research units for USDA ARS CGAHR. The role acts as a liaison between researchers, management and external partners, coordinating schedules and maintaining documentation for federally funded programs.

You will support communication, calendars, mail handling, and filing systems while ensuring compliance with Public Trust requirements and security

Qualifications

• Strong decision-making skills and ability to work independently
• Excellent communication and collaboration with admins, management, and external clients
• Strong organizational skills to meet deadlines and appointments
• Professional writing skills with correct spelling and grammar for emails, letters and documents
• Effective time management and attention to detail
• Ability to learn new computer programs and systems as needed
• Proficiency with Microsoft Office 365 suite
• Sufficient accounting, bookkeeping, and billing knowledge

Responsibilities

• Answer phones and greet office visitors
• Schedule appointments, maintain calendars, and coordinate meetings
• Collate and distribute incoming and outgoing mail
• Prepare memos, emails, invoices, reports and other correspondence
• Write and edit written communications, from letters to reports
• Create and maintain electronic and physical filing systems
• Manage accounts and perform basic bookkeeping functions
• Support event planning and coordination of supervisors' schedules
• Oversee routine and advanced clerical duties for research administrators and staff

Skills

Decision-making

Communication

Organization

Professional writing

Time management

MS Office 365

Tools

Microsoft Office 365

Job description

Bailey Information Technology, LLC (BIT) is seeking a Program Support Assistant to provide administrative and clerical support across multiple research units for USDA ARS CGAHR. The role acts as a liaison between researchers, management and external partners, coordinating schedules and maintaining documentation for federally funded programs.

You will support communication, calendars, mail handling, and filing systems while ensuring compliance with Public Trust requirements and security