Federal Program Support Assistant (Onsite—Manhattan)

Cetechs; Manhattan (KS); On-site; USD 38,000 - 58,000; Full time

Job summary

Cetechs is seeking a highly organized Program Support Assistant to provide administrative support to multiple research units at the USDA ARS CGAHR in Manhattan, KS. This onsite role ensures daily office operations run smoothly while complying with federal procedures.

The position supports scientific and administrative staff across units such as ABADRU, HWWGRU, GQSRU, and SPIERU, with responsibilities ranging from calendars to correspondence and records management.

Qualifications

• High school diploma or equivalent; Associate's degree preferred.
• 2–3 years of administrative or executive support experience.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Professional customer service and interpersonal skills.
• Ability to prioritize multiple assignments independently.
• Experience maintaining confidential information.
• Strong attention to detail.
• Proficiency with Microsoft Office 365 including: Outlook, Word, Excel, PowerPoint, Teams.
• Basic accounting, bookkeeping, or invoice processing experience.
• Ability to quickly learn new computer systems and software.

Responsibilities

• Answer telephones and greet visitors.
• Manage calendars and schedule appointments.
• Coordinate meetings and conference rooms.
• Prepare correspondence, reports, memoranda, invoices, and other documents.
• Draft, edit, and proofread communications.
• Maintain electronic and paper filing systems.
• Process incoming and outgoing mail.
• Assist with bookkeeping and account tracking.
• Maintain office records and documentation.
• Support multiple managers and scientific staff with day-to-day administrative functions.
• Perform other administrative duties as assigned in support of USDA operations.

Skills

Administrative support

Calendar management

MS Office 365

Written communications

Data entry

Customer service

Filing/document management

Bookkeeping basics

System learning

Education

High school diploma

Associate's degree preferred

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

Cetechs is seeking a highly organized Program Support Assistant to provide administrative support to multiple research units at the USDA ARS CGAHR in Manhattan, KS. This onsite role ensures daily office operations run smoothly while complying with federal procedures.

The position supports scientific and administrative staff across units such as ABADRU, HWWGRU, GQSRU, and SPIERU, with responsibilities ranging from calendars to correspondence and records management.