Reporting, Scheduling, and Administrative Specialist

Bayaan Academy; Baltimore (MD); Remote; USD 48,000 - 65,000; Full time

Job summary

Bayaan Academy is seeking a Reporting, Scheduling, and Administrative Specialist to manage student records, master schedules, and data reporting within PowerSchool SIS and Canvas.

This full‑time, remote role supports the academic and admissions teams by ensuring accurate data entry, processing enrollments, and generating operational reports, while assisting advisors and families with scheduling and communications. Proficiency with enterprise AI tools and spreadsheets is preferred.

Qualifications

• Strong administrative background with high attention to detail.
• Advanced spreadsheet skills (VLOOKUP, pivot tables, CSV handling).
• Experience generating regular management reports from a database.
• Clear written and spoken communication with staff and families.

Responsibilities

• Process enrollments, schedule changes, and withdrawals in PowerSchool and Canvas.
• Manage and update course rosters within capacity limits.
• Generate and distribute administrative, academic, and operational reports.
• Prepare data imports, audits, and maintain clean databases.
• Assist academic advisors with student placement logistics and family communications.
• Use enterprise AI tools and spreadsheets to analyze data and draft summaries.

Skills

Data entry accuracy

Advanced spreadsheets

Reporting to management

Organizational skills

Communication with staff/families

Tools

PowerSchool SIS

Canvas LMS

Excel / spreadsheets

Job description

Bayaan Academy

Department: IT - BA

Employment Type: Full-time

Reporting, Scheduling, and Administrative Specialist

Department: Administration / Academic Operations

Location: Remote

Type: Full-time

The Reporting, Scheduling, and Administrative Specialist manages student records, master schedules, and data reporting within PowerSchool SIS and Canvas. This role supports the academic and admissions teams by ensuring accurate data entry, processing enrollments, and generating operational reports.

Key Responsibilities

• Process student enrollments, schedule changes, and withdrawals in PowerSchool SIS and Canvas.
• Manage and update course rosters, ensuring classes remain within approved capacity limits.
• Generate and distribute recurring administrative, academic, and operational reports using PowerSchool SIS.
• Prepare data imports, conduct routine record audits, and maintain clean databases.
• Assist academic advisors and administration with student placement logistics and family communications regarding schedules.
• Use enterprise AI tools and spreadsheet software to analyze data, verify imports, build formulas, and draft report summaries.

Minimum Qualifications

• Strong administrative background with high attention to detail and accuracy in data entry.
• Advanced spreadsheet skills (e.g., VLOOKUP, pivot tables, managing CSV files).
• Experience producing regular reports for management from a database or system export.
• Excellent organizational skills and the ability to follow strict data procedures.
• Clear written and spoken communication skills for coordinating with staff and families.

Preferred Qualifications

• Experience managing records in PowerSchool SIS or a similar Student Information System.
• Familiarity with course scheduling, enrollments, and cross-listing in Canvas LMS.
• Prior experience in a school office, registrar, or educational administrative role.