Enrollment & Records Specialist for Student Success

Educational Empowerment Group; South Dayton (OH); On-site; USD 38,000 - 60,000; Full time

Job summary

Paylocity is seeking an Enrollment Operations Administrator to support K-12 academy processes in the Dayton, OH region. You will manage enrollment, transfers, withdrawals, and waiting lists while maintaining accurate student records in the SIS/EMIS environment.

You will also coordinate outreach, enrollment counseling for families, and liaison activities with parents and schools. The role requires strong communication, data-entry accuracy, and compliance with confidentiality policies.

Qualifications

• High School Diploma at minimum, Associates Degree preferred.
• Experience in K-12 Education.
• At least two years’ experience working with Student Information Systems and EMIS state reporting databases.
• Ability to oversee, manage, and submit state mandated reports.
• Strong oral and written communication skills.
• Satisfactory completion of local, state, and federal criminal history check and TB test.
• Demonstrated ability to exhibit strong interpersonal skills with students, parents and administrators; and
• Ability to meet established deadlines.

Responsibilities

• Establish presence in the community for outreach and recruiting purposes.
• Provide enrollment counseling for incoming students and families.
• Processing new student enrollments, student transfers, student withdrawals, and waiting lists.
• Serve as liaison to parents and facilitate parent education and involvement.
• Administer all enrollment, grading, scheduling standard operating procedures and timelines.
• Utilize and maintain the computerized student information system.
• Create and maintain Academy student records, which include the updating and maintenance of both hard copy and online student records.
• Prepares and/or maintains computer records of student attendance; enters data from submitted forms; reviews late/early-arrival forms, and reconciles with absences to create “tardy” and “early-leave lists; Maintain attendance accounting records in accordance with EMIS standards; Ensure attendance are accurate; verify with parents and teachers the validity of daily attendance as reported; Generate and distribute excessive absences letters or other attendance problem letters to parents.
• Maintains records of students’ scores on state mandated tests and standardized tests;
• Maintains records of student suspensions, student withdrawal from school, and record of reasons for student withdrawal;
• Prepares and/or maintains various files, and reports on exceptional, gifted, or special education children being served by the Academy as it relates to the student information system;
• Prepares customized reports for Academy needs;
• Disseminates information to the Principal and other Academy personnel regarding student information requirements for the operation of the student information system;
• Communicates with school personnel, parents, students, and central office staff while complying with the confidentiality requirements in local, state, and federal policies and status;
• Perform the duties associated with receptionist (i.e., answer phones, take messages, greet visitors/guests, address student needs, and release students as requested).
• Assist in yearly enrollment;
• Establish rapport with local and regional high schools and/or colleges
• Maintains student confidentiality; and
• Perform other duties, as deemed appropriate, by the Principal or Management.

Skills

Oral and written communication

Interpersonal skills

Reception duties

Data entry / records management

Education

High School Diploma

Associates Degree preferred

Tools

Student Information Systems (SIS)

EMIS state reporting databases

Job description

Description

• Establish presence in the community for outreach and recruiting purposes;
• Provide enrollment counseling for incoming students and families;
• Processing new student enrollments, student transfers, student withdrawals, and waiting lists;
• Serve as liaison to parents and facilitate parent education and involvement;
• Administer all enrollment, grading, scheduling standard operating procedures and timelines;
• Utilize and maintain the computerized student information system;
• Create and maintain Academy student records, which include the updating and maintenance of both hard copy and online student records;
• Prepares and/or maintains computer records of student attendance; enters data from submitted forms; reviews late/early-arrival forms, and reconciles with absences to create “tardy” and “early-leave lists; Maintain attendance accounting records in accordance with EMIS standards; Ensure attendance are accurate; verify with parents and teachers the validity of daily attendance as reported; Generate and distribute excessive absences letters or other attendance problem letters to parents;
• Maintains records of students’ scores on state mandated tests and standardized tests;
• Maintains records of student suspensions, student withdrawal from school, and record of reasons for student withdrawal;
• Prepares and/or maintains various files, and reports on exceptional, gifted, or special education children being served by the Academy as it relates to the student information system;
• Prepares customized reports for Academy needs;
• Disseminates information to the Principal and other Academy personnel regarding student information requirements for the operation of the student information system;
• Communicates with school personnel, parents, students, and central office staff while complying with the confidentiality requirements in local, state, and federal policies and status;
• Perform the duties associated with receptionist (i.e., answer phones, take messages, greet visitors/guests, address student needs, and release students as requested).
• Assist in yearly enrollment;
• Establish rapport with local and regional high schools and/or colleges
• Maintains student confidentiality; and
• Perform other duties, as deemed appropriate, by the Principal or Management.

Requirements

• High School Diploma at minimum, Associates Degree preferred;
• Experience in K-12 Education;
• At least two years’ experience working with Student Information Systems and EMIS state reporting databases;
• Ability to oversee, manage, and submit state mandated reports;
• Strong oral and written communication skills;
• Satisfactory completion of local, state, and federal criminal history check and TB test;
• Demonstrated ability to exhibit strong interpersonal skills with students, parents and administrators; and
• Ability to meet established deadlines.