Enrollment Specialist

Educational Empowerment Group; Kentucky; On-site; USD 36,000 - 48,000; Full time

Job summary

Educational Empowerment Group seeks an Enrollment Coordinator to manage student enrollment processes, maintain SIS records, and liaise with parents and schools. The role requires strong communication, attention to confidentiality, and the ability to meet deadlines.

The position involves outreach to local schools and families, processing enrollments and transfers, and maintaining accurate attendance and state reporting data.

Qualifications

• High School Diploma at minimum; Associates Degree preferred.
• Experience in K-12 Education.
• At least two years’ experience with Student Information Systems and EMIS state reporting databases.
• Ability to oversee, manage, and submit state mandated reports.
• Strong oral and written communication skills.
• Satisfactory completion of local, state, and federal criminal history check and TB test.
• Demonstrated ability to exhibit strong interpersonal skills with students, parents and administrators; and
• Ability to meet established deadlines.

Responsibilities

• Establish community presence for outreach and recruiting.
• Provide enrollment counseling for incoming students and families.
• Process new enrollments, transfers, withdrawals, and waiting lists.
• Serve as liaison to parents and facilitate parent education/involvement.
• Administer enrollment, grading, scheduling procedures and timelines.
• Maintain the student information system and records.
• Maintain attendance records and reconcile with absences.
• Prepare and maintain reports on exceptional, gifted, or special education students.
• Disseminate information to Principal and staff on SIS requirements.
• Communicate with school personnel, parents, students and central office while protecting confidentiality.
• Assist in yearly enrollment and establish rapport with local high schools/colleges.

Skills

Communication skills

Interpersonal skills

Education

High School Diploma

Associates Degree preferred

Tools

Student Information System

EMIS reporting databases

Job description

Description

• Establish presence in the community for outreach and recruiting purposes;
• Provide enrollment counseling for incoming students and families;
• Processing new student enrollments, student transfers, student withdrawals, and waiting lists;
• Serve as liaison to parents and facilitate parent education and involvement;
• Administer all enrollment, grading, scheduling standard operating procedures and timelines;
• Utilize and maintain the computerized student information system;
• Create and maintain Academy student records, which include the updating and maintenance of both hard copy and online student records;
• Prepares and/or maintains computer records of student attendance; enters data from submitted forms; reviews late/early-arrival forms, and reconciles with absences to create “tardy” and “early-leave lists; Maintain attendance accounting records in accordance with EMIS standards; Ensure attendance are accurate; verify with parents and teachers the validity of daily attendance as reported; Generate and distribute excessive absences letters or other attendance problem letters to parents;
• Maintains records of students’ scores on state mandated tests and standardized tests;
• Maintains records of student suspensions, student withdrawal from school, and record of reasons for student withdrawal;
• Prepares and/or maintains various files, and reports on exceptional, gifted, or special education children being served by the Academy as it relates to the student information system;
• Prepares customized reports for Academy needs;
• Disseminates information to the Principal and other Academy personnel regarding student information requirements for the operation of the student information system;
• Communicates with school personnel, parents, students, and central office staff while complying with the confidentiality requirements in local, state, and federal policies and status;
• Perform the duties associated with receptionist (i.e., answer phones, take messages, greet visitors/guests, address student needs, and release students as requested).
• Assist in yearly enrollment;
• Establish rapport with local and regional high schools and/or colleges
• Maintains student confidentiality; and
• Perform other duties, as deemed appropriate, by the Principal or Management.

Requirements

• High School Diploma at minimum, Associates Degree preferred;
• Experience in K-12 Education;
• At least two years’ experience working with Student Information Systems and EMIS state reporting databases;
• Ability to oversee, manage, and submit state mandated reports;
• Strong oral and written communication skills;
• Satisfactory completion of local, state, and federal criminal history check and TB test;
• Demonstrated ability to exhibit strong interpersonal skills with students, parents and administrators; and
• Ability to meet established deadlines.