Database Manager & Registrar

Southern Association of Independent Schools, Inc.; Montgomery (AL); On-site; USD 55,000 - 75,000; Full time

Job summary

The Montgomery Academy is seeking a detail-oriented Database Manager and Registrar to oversee the SIS for K-12, ensure consistent data entry, and collaborate with leaders to support data needs. The role includes registrar duties such as scheduling, report cards, and communicating with teachers and families.

The position reports to the Director of Technology and Vaughn Road Campus Director, with responsibilities spanning data governance, reporting, and coordinating with academic departments.

Qualifications

• Bachelor's degree in Information Technology, Database Management, or related field is required.
• Experience managing SISs, PowerSchool preferred.
• Strong data accuracy and meticulous attention to detail is essential.
• Excellent organizational, time-management, and communication skills.
• Ability to collaborate with diverse teams and maintain confidentiality in data management.

Responsibilities

• Oversee and maintain SIS databases, ensure accurate data entry and reporting.
• Ensure data integrity across multiple databases (PowerSchool, Blackbaud, Website CMS).
• Oversee physical and digital records retention and storage.
• Manage databases for school libraries and grading records.
• Coordinate class scheduling, course registration, grading periods, and report cards.
• Assist faculty, administrators, and families with SIS access, transcripts, and records.
• Generate reports, evaluate system improvements, and implement upgrades.
• Coordinate with athletics for eligibility documentation and compliance.

Skills

Data integrity

Attention to detail

Communication

Team collaboration

Data analysis

Reporting tools

Training & support

Education

Bachelor's degree in Information Technology, Database Management, or related field

Tools

PowerSchool

Blackbaud

Website CMS

Job description

Summary of the Position:

The Montgomery Academy is seeking a highly motivated and detail-oriented Database Manager and Registrar to oversee the management of our Student Information System (SIS) for Grades K-12, ensure consistent data entry across various platforms, and collaborate with leaders from multiple divisions to support the school's data needs. This individual will also serve as the Registrar, which includes managing course requests, scheduling classes, report card management, and communicating frequently with teachers and families to support students in their academic pursuits. The Database Manager will report directly to the Director of Technology and the Vaughn Road Campus Director.

Essential Duties and Responsibilities:

• Oversee and maintain databases including our Student Information System (SIS), ensuring accurate data entry, reporting, and compliance with policies.
• Ensure data integrity between multiple databases (PowerSchool, Blackbaud, Website CMS).
• Oversee physical and digital record retention and storage.
• Maintain databases for Garzon Library (Middle School/Upper School).
• Manage class scheduling, course registration, grading periods, and report card distribution in coordination with academic departments.
• Support faculty, administrators, and parents with SIS access, grading, attendance, student records, and transcript requests.
• Generate and manage reports, evaluate system improvements, and implement upgrades for efficiency.
• Coordinate with athletics on eligibility documentation and ensure compliance with AHSAA and NCAA requirements.
• Facilitate knowledge sharing, train administrators, and assist with additional duties as needed.
• Perform other duties as assigned to support the school's mission and goals.

Qualifications:

• Bachelor's degree in Information Technology, Database Management, or a related field.
• Experience managing SIS’s, with preference given to candidates with PowerSchool experience.
• Strong attention to detail and commitment to data accuracy.
• Excellent organizational and time-management skills.
• Ability to work collaboratively with diverse teams and communicate effectively with all stakeholders.
• Strong interpersonal and communication skills.
• Proficiency in data analysis, reporting tools, and the ability to manage data flow across multiple data sources.
• Demonstrated problem-solving skills and the ability to develop innovative solutions.
• Commitment to maintaining confidentiality and adhering to ethical standards in data management.