Rental & Install Admin Coordinator

Atlas Machine And Supply; Olde West Chester, Cincinnati (OH, OH); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

401(k) matched retirement plan

Health, dental, and vision insurance

Company-paid life insurance

Short/long-term disability insurance

Employee assistance program

Flexible spending account

Paid time off

Parental leave

Nine paid holidays

Job summary

Atlas Machine & Supply, a leading provider of industrial compressed air equipment and services, is hiring an Administrative Coordinator in Cincinnati, OH. This in-office role handles order intake, scheduling, fleet maintenance coordination, and setup for rental and installation projects.

You will work with sales, operations, technicians, and accounting to ensure deployments and installations run smoothly from initiation through billing. 3+ years in a similar admin role is preferred.

Qualifications

• 3+ years of administrative or coordination experience in industrial services, construction, equipment rental, or similar field preferred.
• Strong organizational and multitasking skills.
• Excellent communication with internal teams and customers.
• Detail-oriented with strong problem-solving ability.

Responsibilities

• Process and coordinate rental equipment orders, including order intake and internal job setup.
• Schedule and track rental equipment deliveries, returns, and logistics.
• Coordinate and maintain the preventative maintenance program for the rental fleet.
• Work with technicians and service coordinators to ensure rental units are inspected and ready for deployment.
• Assist with project order intake and job creation for installation projects.
• Facilitate accurate and timely billing for rental and installation work.

Skills

Organizational skills

Multitasking

Communication skills

Detail-oriented

Problem solving

Time management

Tools

ERP systems

Job management software

Service scheduling platforms

Microsoft Office

Job description

Atlas Machine & Supply, a leading provider of industrial compressed air equipment and services, is hiring an Administrative Coordinator in Cincinnati, OH. This in-office role handles order intake, scheduling, fleet maintenance coordination, and setup for rental and installation projects.

You will work with sales, operations, technicians, and accounting to ensure deployments and installations run smoothly from initiation through billing. 3+ years in a similar admin role is preferred.