Remote Virtual Assistant Specialist - Scheduling Pro

Sales Match; Pittsburgh (Allegheny County); Remote; USD 42,000 - 62,000; Full time

Benefits offered by this job

Fully remote work from home in PA

Structured onboarding and training

Health coverage

401(k)

Bonus opportunities

Stipends

Job summary

Sales Match is seeking a Virtual Assistant Specialist to handle scheduling, updates, and task notes for an administrative support team. This fully remote role is based in Pennsylvania and requires coordination with managers, colleagues, and external contacts, with a 40-hour weekly commitment.

The position involves reviewing requests, organizing calendars, preparing agendas and slides, managing inboxes, tracking tasks in Asana, and assisting with travel coordination while ensuring accuracy and

Qualifications

• High school diploma or equivalent.
• 1–2 years of virtual assistance or related admin support preferred.
• Familiarity with meeting prep, inbox organization, action tracking, and remote collaboration.

Responsibilities

• Review incoming requests through a shared inbox and task queue, identify outcome, priority and owner.
• Coordinate meeting availability using calendar tools and adjust invitations as needed.
• Prepare agendas and assemble slides using Google Docs and PowerPoint, checking details.
• Maintain task boards in Asana with ownership, due dates and progress.
• Organize routine inbox correspondence and route requests to appropriate colleagues.
• Research travel options and prepare proposed itineraries without committing to bookings.
• Capture meeting actions and circulate concise summaries with deadlines.
• Follow up on overdue responses or delays and escalate to the admin team lead as needed.
• Verify completed work against accuracy and close tasks after confirmation.

Skills

Calendar management

Inbox organization

Meeting coordination

Task tracking

Remote collaboration

Clear communication

Education

High School Diploma

Tools

Google Calendar

Asana

Google Docs

PowerPoint

Job description

Sales Match is seeking a Virtual Assistant Specialist to handle scheduling, updates, and task notes for an administrative support team. This fully remote role is based in Pennsylvania and requires coordination with managers, colleagues, and external contacts, with a 40-hour weekly commitment.

The position involves reviewing requests, organizing calendars, preparing agendas and slides, managing inboxes, tracking tasks in Asana, and assisting with travel coordination while ensuring accuracy and