Remote Venue Sourcing Pro: Contracts & RFPs

Ieee Sa; Piscataway Township (NJ); Remote; USD 60.000 - 90.000; Vollzeit

Zusammenfassung

IEEE is seeking a Temporary Venue Sourcing Specialist to support the CEE Express Desk with venue site selection, RFP development, and contract negotiations for a range of events. Collaboration with internal planning teams will translate business needs into effective sourcing solutions aligned with IEEE standards.

The role is remote with East Coast hours (8:00 AM–4:30 PM ET) and reports to the Express Desk Program Lead.

Qualifikationen

• Bachelor's degree or equivalent experience.
• 2 - 5 years' similar event-related experience with a strong focus on venue sourcing.
• Proven experience in venue sourcing, hotel site selection, and contract negotiation within corporate, association, or large-scale event environments.
• Strong understanding of hotel categories, venue aesthetics, and event logistics across a variety of event types.
• Prior experience with RFPs and Cvent is preferred.
• Excellent communication skills, with the ability to gather stakeholder requirements, articulate event needs, and collaborate effectively across teams.
• Demonstrated negotiation and contract management expertise, with a focus on cost optimization and value creation.
• Strong project management skills, including the ability to manage multiple priorities in a fast-paced, deadline-driven environment.
• Creative problem-solving skills and sound judgment to address venue and logistical challenges.
• Knowledge of best practices in venue sourcing and event logistics, with a commitment to continuous improvement and alignment with organizational goals.
• High attention to detail and accuracy in contract review, data entry, and analysis.
• Proficiency in Microsoft Excel and Word, with experience using tracking and reporting systems.
• Ability to work independently while contributing effectively within a collaborative, team-based environment.
• Professional demeanor and positive attitude, with the ability to represent IEEE in a polished and professional manner.

Aufgaben

• Conduct comprehensive venue research and sourcing for a wide range of events, from large-scale conferences to smaller, specialized meetings
• Lead multi-city venue RFP development, issuance, and management, ensuring clear, accurate, and tailored requirements
• Evaluate venue proposals for feasibility, quality, aesthetics, and alignment with event objectives; recommend alternatives when needed
• Negotiate venue contracts, securing competitive pricing, concessions, and favorable terms while ensuring compliance with IEEE standards
• Review and finalize venue and hotel agreements, ensuring all negotiated terms, discounts, and service levels are captured
• Serve as the primary liaison between event planners, CRMs, legal, finance, and venue partners throughout sourcing and contracting
• Support smooth handoff from sourcing to planning and assist with concierge-level requests as needed
• Monitor venue performance during execution and conduct post-event evaluations to inform future sourcing decisions
• Demonstrate strong commercial awareness, identifying cost-saving opportunities and value-added services
• Share best practices and contribute to continuous improvement in venue sourcing, negotiation, and vendor management
• Support ad-hoc projects and provide additional event sourcing or planning assistance during lower-volume periods
• Act as a CEE ambassador, aligning venue sourcing decisions with IEEE strategic initiatives and core values

Kenntnisse

Venue sourcing

Hotel site selection

Contract negotiation

RFP experience

Stakeholder collaboration

Project management

Excel/Word

Communication

Cvent knowledge

Ausbildung

Bachelor's degree or equivalent experience

Tools

Cvent

Jobbeschreibung

IEEE is seeking a Temporary Venue Sourcing Specialist to support the CEE Express Desk with venue site selection, RFP development, and contract negotiations for a range of events. Collaboration with internal planning teams will translate business needs into effective sourcing solutions aligned with IEEE standards.

The role is remote with East Coast hours (8:00 AM–4:30 PM ET) and reports to the Express Desk Program Lead.