Remote Event Venue Sourcing Specialist (Contract)

Institute of Electrical and Electronics Engineers, Inc.; Piscataway Township (NJ); Remote; USD 80.000 - 100.000; Vollzeit

Zusammenfassung

Institute of Electrical and Electronics Engineers, Inc. seeks a dedicated Venue Sourcing Specialist to support the CEE Express Desk with focus on hotel and venue selection and contracting.

You will translate business needs into effective sourcing solutions while aligning with IEEE standards and budgetary goals. The role collaborates with internal planning teams, manages RFP development across multiple cities, and ensures seamless handoffs from sourcing to planning.

Aufgaben

• Conduct comprehensive venue research and sourcing for a wide range of events, from large-scale conferences to smaller, specialized meetings
• Lead multi-city venue RFP development, issuance, and management, ensuring clear, accurate, and tailored requirements
• Evaluate venue proposals for feasibility, quality, aesthetics, and alignment with event objectives; recommend alternatives when needed
• Negotiate venue contracts, securing competitive pricing, concessions, and favorable terms while ensuring compliance with IEEE standards
• Review and finalize venue and hotel agreements, ensuring all negotiated terms, discounts, and service levels are captured
• Serve as the primary liaison between event planners, CRMs, legal, finance, and venue partners throughout sourcing and contracting
• Support smooth handoff from sourcing to planning and assist with concierge-level requests as needed
• Monitor venue performance during execution and conduct post-event evaluations to inform future sourcing decisions
• Demonstrate strong commercial awareness, identifying cost-saving opportunities and value-added services
• Share best practices and contribute to continuous improvement in venue sourcing, negotiation, and vendor management
• Support ad-hoc projects and provide additional event sourcing or planning assistance during lower-volume periods
• Act as a CEE ambassador, aligning venue sourcing decisions with IEEE strategic initiatives and core values

Jobbeschreibung

Institute of Electrical and Electronics Engineers, Inc. seeks a dedicated Venue Sourcing Specialist to support the CEE Express Desk with focus on hotel and venue selection and contracting.

You will translate business needs into effective sourcing solutions while aligning with IEEE standards and budgetary goals. The role collaborates with internal planning teams, manages RFP development across multiple cities, and ensures seamless handoffs from sourcing to planning.