Temporary Venue Sourcing Specialist

Institute of Electrical and Electronics Engineers, Inc.; Piscataway Township (NJ); Remote; USD 80.000 - 100.000; Vollzeit

Zusammenfassung

Institute of Electrical and Electronics Engineers, Inc. seeks a dedicated Venue Sourcing Specialist to support the CEE Express Desk with focus on hotel and venue selection and contracting.

You will translate business needs into effective sourcing solutions while aligning with IEEE standards and budgetary goals. The role collaborates with internal planning teams, manages RFP development across multiple cities, and ensures seamless handoffs from sourcing to planning.

Aufgaben

• Conduct comprehensive venue research and sourcing for a wide range of events, from large-scale conferences to smaller, specialized meetings
• Lead multi-city venue RFP development, issuance, and management, ensuring clear, accurate, and tailored requirements
• Evaluate venue proposals for feasibility, quality, aesthetics, and alignment with event objectives; recommend alternatives when needed
• Negotiate venue contracts, securing competitive pricing, concessions, and favorable terms while ensuring compliance with IEEE standards
• Review and finalize venue and hotel agreements, ensuring all negotiated terms, discounts, and service levels are captured
• Serve as the primary liaison between event planners, CRMs, legal, finance, and venue partners throughout sourcing and contracting
• Support smooth handoff from sourcing to planning and assist with concierge-level requests as needed
• Monitor venue performance during execution and conduct post-event evaluations to inform future sourcing decisions
• Demonstrate strong commercial awareness, identifying cost-saving opportunities and value-added services
• Share best practices and contribute to continuous improvement in venue sourcing, negotiation, and vendor management
• Support ad-hoc projects and provide additional event sourcing or planning assistance during lower-volume periods
• Act as a CEE ambassador, aligning venue sourcing decisions with IEEE strategic initiatives and core values

Jobbeschreibung

Job Summary

This position will support IEEE's CEE Express Desk initiative, with a primary focus on meeting and event venue site selection. The individual will be responsible for executing strategies for strategic meeting management, specifically in the areas of hotel and venue selection and contracting. The role will ensure alignment with business goals while gaining a clear understanding of the organization's requirements for third-party services, including hotels, meeting spaces, and event services.

A key aspect of this role is the ability to engage with the internal planning team whose collaboration is essential for successful sourcing and contracting efforts. The individual will need to interpret business needs and translate them into effective solutions that meet both logistical and budgetary expectations.

The role is dedicated to delivering exceptional service to IEEE by driving effective project management and innovative solutions. The position will report directly to the Express Desk Program Lead and will not have direct reports. This is a temporary remote position, and work hours must align with standard East Coast business hours (8:00 AM - 4:30 PM ET).

Key Responsibilities

• Conduct comprehensive venue research and sourcing for a wide range of events, from large-scale conferences to smaller, specialized meetings

• Lead multi-city venue RFP development, issuance, and management, ensuring clear, accurate, and tailored requirements

• Evaluate venue proposals for feasibility, quality, aesthetics, and alignment with event objectives; recommend alternatives when needed

• Negotiate venue contracts, securing competitive pricing, concessions, and favorable terms while ensuring compliance with IEEE standards

• Review and finalize venue and hotel agreements, ensuring all negotiated terms, discounts, and service levels are captured

• Serve as the primary liaison between event planners, CRMs, legal, finance, and venue partners throughout sourcing and contracting

• Support smooth handoff from sourcing to planning and assist with concierge-level requests as needed

• Monitor venue performance during execution and conduct post-event evaluations to inform future sourcing decisions

• Demonstrate strong commercial awareness, identifying cost-saving opportunities and value-added services

• Share best practices and contribute to continuous improvement in venue sourcing, negotiation, and vendor management

• Support ad-hoc projects and provide additional event sourcing or planning assistance during lower-volume periods

• Act as a CEE ambassador, aligning venue sourcing decisions with IEEE strategic initiatives and core values