Remote Vendor Operations Specialist

Talentoma; Michigan; Remote; USD 56,000 - 61,000; Full time

Job summary

Talentoma is seeking a Vendor Services Assistant to help keep vendor requests moving in a fully remote, full-time capacity. You will support purchasing records, supplier communications, and internal teams, organizing quote details and maintaining dependable information across vendor files and procurement tools.

Responsibilities include triaging questions about quotes and order status, reconciling supplier confirmations, and escalating issues with clear context.

Qualifications

• Familiarity with requisitions, supplier quotes, approvals, and order records.
• Comfort navigating spreadsheets and shared purchasing platforms.
• Clear, professional writing for supplier and internal updates.
• Ability to spot price, quantity, and documentation discrepancies.
• Reliable follow-through while working independently in a remote setting.
• High school diploma or equivalent; related office coursework welcomed.
• Fully remote workspace and collaborative tools.
• Structured onboarding for purchasing workflows.
• Regular guidance from an experienced team.
• Exposure to supplier operations and procurement practices.

Responsibilities

• Triage supplier and internal questions about quotes, order status, approved pricing, and required forms.
• Reconcile supplier confirmations against requisitions, quantities, pricing, and approval notes.
• Escalate mismatched details or urgent supplier issues to purchasing partners with concise context.
• Log supplier contacts, follow-up dates, and outcomes in shared tracking tools.
• Verify vendor onboarding documents and payment setup requests for completeness before routing.
• Draft routine supplier updates and internal status notes using approved templates.

Skills

Requisitions & quotes

Spreadsheet skills

Professional writing

Discrepancy detection

Remote work

Independent work

Education

High school diploma

Tools

Purchasing platforms

Job description

Talentoma is seeking a Vendor Services Assistant to help keep vendor requests moving in a fully remote, full-time capacity. You will support purchasing records, supplier communications, and internal teams, organizing quote details and maintaining dependable information across vendor files and procurement tools.

Responsibilities include triaging questions about quotes and order status, reconciling supplier confirmations, and escalating issues with clear context.