PROCUREMENT SPECIALIST

Beta Software Solutions; United States; Remote; USD 55,000 - 85,000; Full time

Benefits offered by this job

Remote work opportunity

Flexible scheduling

Structured onboarding and training

Career development opportunities

Job summary

Beta Software Solutions is seeking a highly organized Procurement Specialist to join our remote operations team. This role focuses on sourcing, vendor management, purchasing coordination, cost control, and supporting efficient business operations.

You will work with internal teams and external suppliers to source goods, review quotations, process purchase orders, and monitor deliveries while upholding budgets and procurement policies.

Qualifications

• Experience in procurement, purchasing, sourcing, or related field.
• Strong communication and negotiation skills.
• Excellent attention to detail and organizational ability.
• Proficiency with Microsoft Office and web-based platforms.

Responsibilities

• Source and evaluate qualified suppliers, vendors, products, and services.
• Prepare, review, and process approved purchase orders.
• Support vendor negotiations involving pricing, payment terms, lead times, and service conditions.
• Monitor open orders and follow up with suppliers to ensure timely delivery.
• Maintain accurate procurement records, purchase orders, invoices, receipts, and vendor documentation.
• Coordinate with internal departments to understand purchasing requirements and priorities.
• Assist with supplier onboarding and maintain up-to-date vendor information.
• Identify cost-saving opportunities while maintaining required quality and service standards.
• Support inventory planning and replenishment where applicable.
• Resolve order discrepancies, incorrect shipments, delayed deliveries, and supplier-related concerns.
• Track procurement activity and provide purchasing updates or reports when requested.
• Ensure purchases follow company budgets, approval procedures, and procurement policies.
• Maintain professional relationships with suppliers and internal stakeholders.
• Protect confidential company, supplier, and financial information.

Skills

Communication

Negotiation

Attention to detail

Organizational skills

Analytical thinking

Problem solving

Excel

Word

Email platforms

Remote work

Tools

Microsoft Excel

Microsoft Word

Email platforms

Web-based platforms

Job description

We are seeking a highly organized and detail-oriented Procurement Specialist to join our remote operations team. This position is ideal for procurement professionals who enjoy sourcing, vendor management, purchasing coordination, cost control, and supporting efficient business operations.

The Procurement Specialist will work closely with internal teams and external suppliers to ensure goods and services are sourced efficiently, purchased within approved budgets, and delivered according to business requirements. The successful candidate should be commercially aware, confident communicating with vendors, and comfortable managing multiple purchasing priorities in a remote environment.

Key Responsibilities

• Source and evaluate qualified suppliers, vendors, products, and services.
• Request and compare quotations based on price, quality, availability, and delivery terms.
• Prepare, review, and process approved purchase orders.
• Support vendor negotiations involving pricing, payment terms, lead times, and service conditions.
• Monitor open orders and follow up with suppliers to ensure timely delivery.
• Maintain accurate procurement records, purchase orders, invoices, receipts, and vendor documentation.
• Coordinate with internal departments to understand purchasing requirements and priorities.
• Assist with supplier onboarding and maintain up-to-date vendor information.
• Identify cost-saving opportunities while maintaining required quality and service standards.
• Support inventory planning and replenishment where applicable.
• Resolve order discrepancies, incorrect shipments, delayed deliveries, and supplier-related concerns.
• Track procurement activity and provide purchasing updates or reports when requested.
• Ensure purchases follow company budgets, approval procedures, and procurement policies.
• Maintain professional relationships with suppliers and internal stakeholders.
• Protect confidential company, supplier, and financial information.

Qualifications

• Previous experience in procurement, purchasing, sourcing, supply chain, inventory management, vendor coordination, or a related field is preferred.
• Strong communication and negotiation skills.
• Excellent attention to detail and organizational ability.
• Good analytical and problem-solving skills.
• Ability to evaluate supplier quotations and purchasing options.
• Strong record-keeping and documentation skills.
• Proficiency with Microsoft Excel, Word, email, and web-based business platforms.
• Ability to manage multiple purchasing requests and deadlines.
• Comfortable working independently in a remote environment.
• Experience with procurement, ERP, inventory, or purchasing systems is an advantage but not required.

Who We Encourage to Apply

We welcome candidates from a variety of procurement-related backgrounds, including:

• Procurement Specialists
• Buyers
• Purchasing Assistants
• Purchasing Coordinators
• Sourcing Specialists
• Supply Chain Assistants
• Inventory Coordinators
• Vendor Management Professionals
• Procurement Administrators
• Operations or Administrative professionals with purchasing experience

What We Offer

• Competitive compensation based on experience.
• Remote work opportunity.
• Full-time and part-time opportunities where available.
• Flexible scheduling based on operational requirements.
• Structured onboarding and training.
• Ongoing support from management and operational teams.
• Opportunities to work with multiple suppliers and purchasing categories.
• Performance-based incentives where applicable.
• Long-term career development opportunities.
• Potential advancement into senior procurement, purchasing, vendor management, or supply-chain roles.