Remote Transfer Agent Ops & Reporting Specialist

VENTURE.co; Plano (TX); Remote; USD 70,000 - 80,000; Full time

Benefits offered by this job

Remote-first flexibility

Health and retirement benefits

Job summary

VENTURE.co is seeking a Transfer Agent Associate to support daily processing of subscriptions, closings, transfers, distributions, and investor inquiries. The role emphasizes accuracy, timely execution, and thorough documentation across regulatory and tax filings.

You will work with Senior Account Managers on approvals, load statements and K-1s, and maintain DTCC records while handling routine investor communications.

Qualifications

• 2–4 years in transfer agent, fund administration, or securities operations.
• Hands-on experience with subscriptions, transfers, distributions, or investor servicing.
• Strong Excel skills: reconciliations, lookups, and large data files.
• Accurate with numbers and records, and checks your own work.
• Clear, professional communication with investors, advisors, and teammates.
• Can take direction and run with it; doesn't need close management once you know the process.

Responsibilities

• Process subscriptions and closings, including review of subscription documents and follow-up on incomplete paperwork (NIGO).
• Process transfers, redemptions, and account maintenance.
• Calculate and prepare distributions, including payment files and investor notices, for senior account manager approval.
• Load statements and K-1s, send investor communications, and maintain DTCC AIP records.
• Answer routine investor and financial advisor calls and emails within required turnaround times.
• Escalate complex or sensitive requests to the account manager for that client.
• Back up the account managers so every client always has coverage.
• Collect, reconcile, and prepare securityholder data for regulatory and tax filings, including Form TA-2, 1099s, escheatment, and lost securityholder searches.
• Support data conversions when new clients move to us from a prior transfer agent.
• Keep securityholder records clean and audit-ready and flag exceptions.
• Log errors and turnaround times as you go.
• Write and maintain procedures and checklists for the work you do.
• Spot recurring manual work and help automate it on our platform.
• Use AI tools (Claude, Copilot) to speed up routine tasks

Skills

Excel proficiency

Attention to detail

Communication

Self-directed

Tools

Microsoft Dynamics or CRM

Job description

VENTURE.co is seeking a Transfer Agent Associate to support daily processing of subscriptions, closings, transfers, distributions, and investor inquiries. The role emphasizes accuracy, timely execution, and thorough documentation across regulatory and tax filings.

You will work with Senior Account Managers on approvals, load statements and K-1s, and maintain DTCC records while handling routine investor communications.