Remote Subsidy Tuition & Billing Coordinator

KinderCare; Lake Stevens (WA); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Discounted child care

Medical, dental, and vision

Employee assistance program

Paid time off

Job summary

KinderCare Learning Companies is hiring a Subsidy Tuition Coordinator to support centers with child care assistance programs. You will ensure compliance with agency guidelines, process authorizations, and manage billing and reimbursements while maintaining strong service to field operations and government agencies.

This front‑line role requires attention to detail, ability to work independently, and occasional travel between centers and office locations. Competitive pay and benefits apply.

Qualifications

• High School diploma required.
• Bookkeeping, billing, and accounts receivable experience preferred.
• 10-key proficiency.
• Strong digital literacy incl. MS Office and email.
• Customer service and professionalism with collaboration.
• Professional verbal and written communication.
• Organizational skills and learning agility.
• Ability to work independently and meet deadlines.
• Overtime flexibility and travel between centers and office locations.

Responsibilities

• Align to subsidy tuition strategy and adapt to change.
• Acquire agency contracts and review agency requirements.
• Process and maintain authorizations; secure reimbursements with centers and agencies.
• Manage accounts receivable transfers and discounts; provide weekly details.
• Review attendance documents and bill accordingly per agency guidelines.
• Reconcile payments to AR, perform adjustments, and address re-bill/refund opportunities.
• Follow up on account receivables and prepay balances until resolved.
• Prepare and distribute reports; monitor and resolve unusual items.
• Audit and reconcile center financial records and make adjustments.
• Maintain subsidy records per guidelines and company policies.
• Build strong relationships with internal/external partners.
• Participate in huddle calls and center director meetings; maintain customer focus.
• Prepare audit documentation and notify on audits.
• Demonstrate ownership for assigned centers and perform duties timely.

Skills

Bookkeeping

Billing

Accounts Receivable

10-key

MS Office

Customer Service

Communication

Organizational Skills

Learning Agility

Analytical Thinking

Education

High School diploma

Tools

MS Office Suite

Email

Job description

KinderCare Learning Companies is hiring a Subsidy Tuition Coordinator to support centers with child care assistance programs. You will ensure compliance with agency guidelines, process authorizations, and manage billing and reimbursements while maintaining strong service to field operations and government agencies.

This front‑line role requires attention to detail, ability to work independently, and occasional travel between centers and office locations. Competitive pay and benefits apply.