Subsidy Tuition Coordinator – VA Resident

KinderCare; North Carolina; On-site; USD 25,000 - 30,000; Full time

Job summary

KinderCare Learning Companies is seeking a Subsidy Tuition Coordinator to join our team in North Carolina. This frontline role coordinates activities for centers with child care assistance programs, ensuring compliance with federal, state and local agencies and company policies, while delivering exemplary service to field operations and government agencies.

Responsibilities include aligning to subsidy strategy, acquiring agency contracts, processing authorizations, maintaining AR, and preparing

Qualifications

• High School diploma required; bookkeeping and AR experience preferred.
• Strong MS Office skills (Word, Excel, PowerPoint) and email.
• Excellent customer service, communication, and collaboration.
• Analytical, problem solving, and learning agility.
• Ability to work independently and meet deadlines.

Responsibilities

• Align to subsidy tuition strategy and adapt to change.
• Acquire agency contracts and review requirements.
• Process authorizations and secure reimbursements with centers and agencies.
• Complete AR transfers and discounts; update field operations.
• Review attendance and billing per agency guidelines.
• Reconcile payments and address AR adjustments / refunds.
• Follow up on AR and prepay balances until resolved.
• Prepare and distribute reports; monitor for unusual items.
• Audit and reconcile center financial records and adjustments.
• Maintain subsidy records per guidelines and company policies.
• Develop relationships with internal and external partners.
• Attend huddle calls and center director meetings.
• Prepare audit documentation and notify agency audits.
• Demonstrate ownership for assigned centers.
• Perform all functions timely and accurately.
• Other related duties as assigned.

Skills

Bookkeeping

Billing

Accounts receivable

MS Office

Customer service

Communication

Analytical skills

Organizational skills

Travel readiness

Education

High School diploma

Tools

MS Office

10-key proficiency

Job description

KinderCare Learning Companies is seeking a Subsidy Tuition Coordinator to join our team in North Carolina. This frontline role coordinates activities for centers with child care assistance programs, ensuring compliance with federal, state and local agencies and company policies, while delivering exemplary service to field operations and government agencies.

Responsibilities include aligning to subsidy strategy, acquiring agency contracts, processing authorizations, maintaining AR, and preparing