Remote Strategic Executive Assistant to CEO & COO

First Gen Financial; United States; Remote; USD 52,000 - 76,000; Full time

Benefits offered by this job

Fully remote role

Job summary

First Gen Financial is seeking an organized Executive Assistant to support our CEO and COO in a fully remote role. You will manage complex calendars, coordinate travel, and handle a variety of administrative tasks to keep leadership focused on strategic priorities.

The role suits someone early in their career who thrives in a fast-paced environment, values organization, and wants exposure to executive-level operations. Strong communication and independent work skills are essential.

Qualifications

• 1–2 years of experience in an administrative, executive assistant, or coordinator role.
• Excellent written and verbal communication skills.
• Ability to work independently in a remote environment.

Responsibilities

• Manage complex calendars for CEO and COO across multiple time zones.
• Coordinate travel arrangements, including flights and accommodations.
• Prepare and organize documents, presentations, and correspondence.
• Act as liaison between executives and internal teams, partners, and clients.
• Screen and manage emails, flag priority items.
• Prepare meeting materials, agendas, and follow-up notes.
• Assist with expense reports, invoices, and basic budgeting tasks.
• Support special projects and ad hoc initiatives as needed.
• Maintain confidentiality and exercise sound judgment with sensitive information.
• Help streamline processes to improve executive productivity.

Skills

Administrative support

Calendar management

Communication

Tools

Google Workspace

Slack

Zoom

Job description

First Gen Financial is seeking an organized Executive Assistant to support our CEO and COO in a fully remote role. You will manage complex calendars, coordinate travel, and handle a variety of administrative tasks to keep leadership focused on strategic priorities.

The role suits someone early in their career who thrives in a fast-paced environment, values organization, and wants exposure to executive-level operations. Strong communication and independent work skills are essential.