Remote Strategic Executive Assistant – Insurance Consulting Team

WTW; Boston (MA); On-site; USD 65,000 - 70,000; Full time

Benefits offered by this job

Health benefits

401(k) plan

Paid time off

Job summary

WTW in the United States is seeking an Executive Assistant to support our Insurance Consulting and Technology Americas Business. You will act as the central hub for a team of 10-15 professionals, handling calendars, travel, and confidential communications.

This remote role offers visibility and the chance to influence operations across time zones, with duties spanning client deliverables, expense management, and ad hoc projects.

Qualifications

• 4+ years of experience as an executive assistant or in workplace operations.
• Demonstrated experience supporting junior-to-mid level professionals is strongly preferred.
• Proficiency in Microsoft Office Suite, Dynamics and Oracle preferred.
• Quick learner with a technology-first mindset.
• Available to work Eastern Time Zone hours, flex across time zones and work overtime as needed.

Responsibilities

• Deliver superior administrative and operational support to a team of junior-to-mid level professionals.
• Manage a complex and constantly changing calendar, coordinating meetings with internal and external stakeholders.
• Manage complex domestic and international travel arrangements, including monitoring itinerary changes and ensuring timely submission of expense reports.
• Assist with data hygiene activities associated with sales opportunities.
• Act as a trusted liaison, working closely with your client team members to keep them informed of upcoming commitments and responsibilities, and follow up appropriately.
• Handle highly confidential information with the utmost discretion.
• Support the formatting and refinement of client deliverables, contracts, and other written communications, ensuring accuracy, clarity, and quality throughout.
• Ensure compliance with company information security and data privacy policies when managing files and sensitive data.
• Work on ad hoc projects and deliver to goal as requested.
• This position supports 10-15 professionals.

Skills

Executive support

Calendar management

Travel coordination

Confidentiality

Client communication

Tools

Microsoft Office Suite

Dynamics

Oracle

Job description

WTW in the United States is seeking an Executive Assistant to support our Insurance Consulting and Technology Americas Business. You will act as the central hub for a team of 10-15 professionals, handling calendars, travel, and confidential communications.

This remote role offers visibility and the chance to influence operations across time zones, with duties spanning client deliverables, expense management, and ad hoc projects.