Remote Staff Accountant – GAAP & Government Contracts

Arbor Research Collaborative for Health; Illinois; Remote; USD 89,000 - 106,000; Full time

Job summary

Arbor Research Collaborative for Health is seeking a Staff Accountant to support the organization’s general ledger accounting, month-end close, financial reporting, and accounts payable within a government contracting or federally funded environment.

This role prepares journal entries, performs balance sheet reconciliations, analyzes financial results, maintains accounting records, and supports budget-to-actual reporting to ensure accurate and timely financial information in accordance with

Qualifications

• Bachelor’s degree in accounting, Finance, or a related field.
• Three (3) or more years of general ledger or staff accounting experience, including at least two (2) years with a government contractor or federally funded organization.
• Hands-on experience with Unanet, including GL processing and month-end utilities.
• Working experience with Unanet (timekeeping, expense, project, or financial modules).
• Working knowledge of FAR Part 31, DCAA audit requirements, and indirect rate structures.
• Strong understanding of GAAP and account reconciliation practices.
• Advanced Microsoft Excel skills, including pivot tables, lookups, and data reconciliation.
• Demonstrated attention to detail and the ability to meet close deadlines.
• Ability to obtain and maintain any background investigation required by the organization’s contracts, if applicable.

Responsibilities

• Prepare and post journal entries, including accruals, prepaid amortization, depreciation, and reclassifications, in accordance with GAAP.
• Perform monthly balance sheet account reconciliations, including cash, accounts receivable, unbilled receivables, accounts payable, accrued liabilities, and fixed assets.
• Support the month-end, quarter-end, and year-end close process within established deadlines.
• Prepare support schedules and financial statement analyses, including budget-to-actual and variance reports for overhead and general and administration department owners.
• Maintain the chart of accounts and organizational structure in coordination with the Accounting Manager.
• Support labor cost distribution, timekeeping compliance, and labor reconciliations between timekeeping, payroll, and the general ledger.
• Assist with project setup, revenue recognition (ASC 606), and billing across cost-reimbursable, time-and-materials, and firm-fixed-price contracts.
• Prepare documentation and respond to requests from DCAA, DCMA, cognizant federal agencies, and external auditors, including Single Audit (Uniform Guidance) procedures where applicable.
• Develop and maintain standard and ad‑hoc reports to support management, program managers, and compliance requirements.
• Review, code, and process vendor and subcontractor invoices in Unanet, ensuring accurate charging to the appropriate project, account, and organization.
• Perform three-way matching of invoices against purchase orders and receiving documentation, and resolve discrepancies with vendors, Procurement, and program staff.
• Review subcontractor invoices for consistency with subcontract terms, approved rates, ceilings, and period of performance prior to payment.
• Review and process employee expense reports submitted through Unanet for compliance with organizational policy and the Federal Travel Regulation (FTR), as applicable.
• Prepare weekly payment runs (ACH, check, and wire), and maintain vendor master data, including W‑9 collection and SAM.gov exclusion verification.
• Reconcile the accounts payable subledger to the general ledger monthly, maintain the accounts payable aging, and record accounts payable accruals at period end.
• Prepare annual Form 1099 filings and respond to vendor inquiries.

Skills

GAAP knowledge

Advanced Excel

Attention to detail

Close deadlines

Education

Bachelor’s degree in accounting/finance

Tools

Unanet

Job description

Arbor Research Collaborative for Health is seeking a Staff Accountant to support the organization’s general ledger accounting, month-end close, financial reporting, and accounts payable within a government contracting or federally funded environment.

This role prepares journal entries, performs balance sheet reconciliations, analyzes financial results, maintains accounting records, and supports budget-to-actual reporting to ensure accurate and timely financial information in accordance with