Remote Special Assistant to the CEO (1 day/ month in office)

Phaxis; New York (NY); Híbrido; USD 57.000 - 81.000; Jornada completa

Descripción de la vacante

Phaxis is seeking a Special Assistant to the CEO for a mission-driven nonprofit. You will support the CEO and executive leadership, helping shape strategy, policy, and day-to-day operations.

You will manage calendars, prepare briefs and board reports, coordinate cross-functional projects, and research housing regulations and social service trends. This role offers growth toward Chief of Staff and interaction with high-level stakeholders.

Formación

• Bachelor's degree required; Master’s or JD candidates are encouraged to apply.
• Minimum of 2 years of relevant experience in nonprofit operations, government, legal, consulting, or a related field.
• Excellent writing, research, analytical, and organizational skills.
• Strong project management abilities and proficiency with project management tools.
• Excellent interpersonal skills, sound judgment, and the ability to manage competing priorities.
• Adaptable, resourceful, and comfortable working in a fast-paced environment.
• This is an excellent opportunity for an ambitious professional seeking meaningful exposure to nonprofit executive leadership and a potential pathway to a future Chief of Staff role.

Responsabilidades

• Provide high-level support to the CEO and executive leadership team.
• Coordinate cross-functional projects and ensure priorities, deadlines, and deliverables are met.
• Prepare executive briefings, meeting agendas, presentations, Board reports, and policy memos.
• Research NYC housing regulations, legislative developments, and social service trends.
• Manage the CEO's calendar, meeting preparation, and scheduling priorities.
• Develop and maintain project tracking systems and executive office workflows.
• Draft professional correspondence and communications for internal and external stakeholders.
• Assist with special projects, organizational initiatives, and process improvements.
• Coordinate executive meetings, staff events, and off-site retreats.
• Handle confidential information and respond to sensitive matters with discretion and professionalism.

Conocimientos

Writing

Research

Analytical skills

Organization skills

Educación

Bachelor's degree

Master's degree or JD candidate

Herramientas

Project management tools

Descripción del empleo

Special Assistant to the CEO

Location: Remote | Brooklyn, NY

Pay Rate: $50/hour

Position Overview

Seeking a highly motivated, strategic professional to support the CEO of a mission-driven nonprofit organization. This role offers exposure to executive leadership, organizational strategy, public policy, and nonprofit operations. Ideal for someone interested in building a career in nonprofit management, public policy, law, or executive leadership.

Key Responsibilities

• Provide high-level support to the CEO and executive leadership team.
• Coordinate cross-functional projects and ensure priorities, deadlines, and deliverables are met.
• Prepare executive briefings, meeting agendas, presentations, Board reports, and policy memos.
• Research NYC housing regulations, legislative developments, and social service trends.
• Manage the CEO's calendar, meeting preparation, and scheduling priorities.
• Develop and maintain project tracking systems and executive office workflows.
• Draft professional correspondence and communications for internal and external stakeholders.
• Assist with special projects, organizational initiatives, and process improvements.
• Coordinate executive meetings, staff events, and off-site retreats.
• Handle confidential information and respond to sensitive matters with discretion and professionalism.

Qualifications

• Bachelor's degree required;Master's or JD candidates are encouraged to apply.
• Minimum of 2 years of relevant experience in nonprofit operations, government, legal, consulting, or a related field.
• Excellent writing, research, analytical, and organizational skills.
• Strong project management abilities and proficiency with project management tools.
• Excellent interpersonal skills, sound judgment, and the ability to manage competing priorities.
• Adaptable, resourceful, and comfortable working in a fast-paced environment.
• This is an excellent opportunity for an ambitious professional seeking meaningful exposure to nonprofit executive leadership and a potential pathway to a future Chief of Staff role.