Remote Speaker & Programming Coordinator

Shoptalk; United States; Remote; USD 60,000 - 65,000; Full time

Benefits offered by this job

Competitive bonus

Medical, dental, vision

401K

Remote work

Generous vacation

Job summary

Hyve’s POSSIBLE team seeks a Content and Programming Coordinator to support speaker onboarding, logistics, and onsite coordination for our dynamic events. The role focuses on administration, schedules, travel, and assets, while excluding content development or speaker selection.

You will manage speaker communications, SharePoint assets, and Adobe forms, helping update the Speaker Booklet and Guidebook to ensure a seamless experience for speakers, sponsors, and attendees across a remote-friendly

Qualifications

• Minimum 2–3 years of relevant professional experience.
• Excellent written communication skills, with senior executives and their teams.
• Strong organizational skills and attention to detail.
• Experience creating and managing spreadsheets and doing data merges.
• Ability to solve problems quickly and manage detailed logistical tasks.
• Commitment to quality, accuracy and the speaker experience.

Responsibilities

• Coordinate speaker onboarding and collect required materials (headshots, bios, logos, session descriptions).
• Manage speaker communications, deadlines, reminders and follow-ups.
• Add and organize speaker assets in SharePoint.
• Create and maintain agenda and speaker pages.
• Create and manage Speaker consent forms (via Adobe).
• Coordinate with registration to register speakers and support staff.
• Update the Speaker Booklet and Guidebook with programming details.
• Maintain the online Speaker Resources page.
• Collect and organize speaker presentations for review and production.
• Compile and verify speaker/session information for marketing use.

Skills

Communication

Organization

Attention to detail

Data management

Travel coordination

Event logistics

Tools

SharePoint

Adobe

Job description

Hyve’s POSSIBLE team seeks a Content and Programming Coordinator to support speaker onboarding, logistics, and onsite coordination for our dynamic events. The role focuses on administration, schedules, travel, and assets, while excluding content development or speaker selection.

You will manage speaker communications, SharePoint assets, and Adobe forms, helping update the Speaker Booklet and Guidebook to ensure a seamless experience for speakers, sponsors, and attendees across a remote-friendly