Content and Programming Coordinator - POSSIBLE

Hibob Inc.; United States; Remote; USD 60,000 - 65,000; Full time

Benefits offered by this job

Remote work

Competitive salary

Bonus eligibility

Full benefits (health/dental/vision)

401K with company match

Paid time off

Job summary

Hyve is seeking a Content and Programming Coordinator to support POSSIBLE’s speaker journey. You will coordinate onboarding, communications, assets, schedules, travel and event materials to deliver a seamless speaker experience. The role does not include content development or speaker selection.

Ideal candidates have 2–3 years of experience, strong written communication, and superb organizational skills. Travel to events and occasional evenings/weekends are required.

Qualifications

• Minimum 2–3 years of relevant professional experience
• Excellent written communication with senior-level executives
• Strong organizational skills and attention to detail
• Experience creating and managing spreadsheets and data merges
• Willingness to travel to events

Responsibilities

• Coordinate speaker onboarding and collect required materials
• Manage speaker communications, including deadlines and follow-ups
• Add and organize speaker assets in SharePoint
• Create and maintain agenda and speaker pages
• Coordinate with registration to register speakers and support staff
• Update Speaker Booklet and Guidebook with programming changes
• Maintain the online Speaker Resources page
• Collect and organize speaker presentations for review
• Prepare speaker and session information for marketing use
• Coordinate content preparation meetings for speakers and hosts
• Manage onsite hair and makeup schedule and invites for speakers
• Send invitations for rehearsal slots
• Coordinate speaker travel (airfare, ground transport, hotel)
• Provide onsite production support and verify setups
• Assist with general logistics to enhance speaker experience

Skills

Speaker coordination

Event logistics

Executive communication

Scheduling

Attention to detail

Travel planning

Multitasking

Job description

Content and Programming Coordinator - POSSIBLE

A bit about us

We're Hyve - organizer of the world's fastest-growing and most forward-thinking B2B events. As the chosen event partner to many of the world's leading companies, our platforms play a critical role in their strategies - helping them enter new markets, accelerate growth and connect with the people who matter most.

Our portfolio features some of the world's leading events in sectors like ecommerce, healthcare, edtech, and fintech. We're growing fast with an entrepreneurial culture that empowers big ideas and quick action, plus an ambitious acquisition strategy bringing exciting new events into our mix.

Alongside our market-leading events, we're building tech and data-driven products that supercharge connections - from one-to-one meeting programs and curated table talks to year-round engagement platforms. Whatever your role, you'll join a global team redefining how industries connect, collaborate, and grow - working with some of the most talented people in the business.

Think that sounds good? Wait until our talent acquisition team tells you about the culture.

A bit about you

First things first: whatever your background, beliefs or ambitions, there's a culture of belonging at Hyve — and everyone is welcome. The question isn't where you've come from, but where you want to go.

You'll thrive here if you're curious, collaborative and not afraid to challenge convention. We look for people who take pride in what they do, who are excited by change and always moving forward. The kind of people who stay open, keep learning, and look for better ways to make an impact.

Our shared behaviors guide how we work: we dare to do things differently, own our work, embrace collaboration, stay true to ourselves and others, and remember that optimism wins.

If that sounds like you, you'll fit right in.

About POSSIBLE

POSSIBLE brings together more than 7,500 CMOs, CEOs, founders, brand leaders, technology executives, agency innovators, creators and cultural leaders at the intersection of business, marketing, media, technology and culture.

Since its launch in 2023, POSSIBLE has rapidly established itself as one of the industry's most consequential gatherings, bringing together an exceptional community of leaders shaping the future of marketing, business and culture. It is the place where the industry's most influential voices come not simply to discuss what's next, but to forge meaningful relationships, challenge conventional thinking and turn ideas into action.

Key Responsibilities

We are looking for a highly organized, detail-oriented coordinator to support the administrative and logistical aspects of the speaker journey. This execution-focused role coordinates speaker onboarding, communications, assets, schedules, travel and event materials to help deliver a seamless experience. The position does not include content development or speaker selection.

In this role, you will:

• Coordinate speaker onboarding and collect required materials, including headshots, bios, company logos and session descriptions
• Manage speaker communications, including deadlines, reminders and follow-ups.
• Add and organize speaker assets in SharePoint
• Create and maintain agenda and speaker pages
• Create and manage Speaker consent forms for event and podcast (via Adobe)
• Coordinate with the registration to register speakers and their support staff
• Work with the programming team to update the Speaker Booklet and Guidebook
• Maintain the online Speaker Resources page
• Collect and organize speaker presentations for internal review and production
• Compile and verify speaker and session information for use in marketing and communications
• Coordinate content preparation meetings and onboarding calls for speakers and stage hosts
• Manage the onsite hair and makeup schedule and send appointment invites to speakers
• Send out invitations to speaker and their teams confirming technical rehearsal slots
• Coordinate speaker travel as needed, including airfare, ground transportation and hotel accommodations
• Provide onsite production support by verifying room and stage setup, confirming the correct presentations are loaded, and ensuring speakers and stage hosts are present and prepared.
• Pitching in as needed to help create a fantastic experience for speakers, sponsors and attendees, including support for general logistics activities

Skill & Experience:

• Minimum 2-3 years of relevant professional experience
• Excellent written communication skills, with the ability to correspond professionally with senior-level executives and their teams
• Strong organizational skills and attention to detail
• Experience creating and managing spreadsheets and doing data merges
• Ability to solve problems quickly and exercise sound judgment while managing detailed logistical tasks
• Strong commitment to quality, accuracy and the speaker experience
• Self-motivated and able to manage multiple priorities in a fast-paced, deadline-driven environment
• Interest in marketing, adtech, martech and the creator economy
• Ability and willingness to travel to the event
• Availability to work occasional evenings and weekends, particularly in the lead-up to and during the event

COMPENSATION & BENEFITS:

• Up to $60,000-$65,000 based on experience
• This position will be eligible for a competitive bonus
• Full medical, dental, vision package to fit your needs
• Retirement plan with company match (401K)
• Competitive vacation policy
• Location: Remote