Speaker Operations Coordinator (Remote)

Hibob Inc.; United States; Remote; USD 60,000 - 65,000; Full time

Benefits offered by this job

Remote work

Competitive salary

Bonus eligibility

Full benefits (health/dental/vision)

401K with company match

Paid time off

Job summary

Hyve is seeking a Content and Programming Coordinator to support POSSIBLE’s speaker journey. You will coordinate onboarding, communications, assets, schedules, travel and event materials to deliver a seamless speaker experience. The role does not include content development or speaker selection.

Ideal candidates have 2–3 years of experience, strong written communication, and superb organizational skills. Travel to events and occasional evenings/weekends are required.

Qualifications

• Minimum 2–3 years of relevant professional experience
• Excellent written communication with senior-level executives
• Strong organizational skills and attention to detail
• Experience creating and managing spreadsheets and data merges
• Willingness to travel to events

Responsibilities

• Coordinate speaker onboarding and collect required materials
• Manage speaker communications, including deadlines and follow-ups
• Add and organize speaker assets in SharePoint
• Create and maintain agenda and speaker pages
• Coordinate with registration to register speakers and support staff
• Update Speaker Booklet and Guidebook with programming changes
• Maintain the online Speaker Resources page
• Collect and organize speaker presentations for review
• Prepare speaker and session information for marketing use
• Coordinate content preparation meetings for speakers and hosts
• Manage onsite hair and makeup schedule and invites for speakers
• Send invitations for rehearsal slots
• Coordinate speaker travel (airfare, ground transport, hotel)
• Provide onsite production support and verify setups
• Assist with general logistics to enhance speaker experience

Skills

Speaker coordination

Event logistics

Executive communication

Scheduling

Attention to detail

Travel planning

Multitasking

Job description

Hyve is seeking a Content and Programming Coordinator to support POSSIBLE’s speaker journey. You will coordinate onboarding, communications, assets, schedules, travel and event materials to deliver a seamless speaker experience. The role does not include content development or speaker selection.

Ideal candidates have 2–3 years of experience, strong written communication, and superb organizational skills. Travel to events and occasional evenings/weekends are required.